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Office Coordinator

2 months ago

Denver, United States Potatoes USA Full time $22 - $26
Job DescriptionJob DescriptionPotatoes USA, the nation’s official potato marketing and research organization, is searching for a full-time Office Coordinator to join our growing team in downtown Denver. 

As representatives of U.S. potato growers and importers, our mission is simple: to strengthen the demand for potatoes. But not just a few specific types. No, we work day in and day out to fuel demand for ALL forms and types of potatoes: fresh table stock, chipping, frozen, dehydrated, seed potatoes – pretty much every potato you can think of (except for the sweet ones).

In order to spread the good word about potatoes, we create smart, impactful marketing campaigns that drive demand through four key audiences: consumers, foodservice operators, retailers, and health professionals. From creating enticing high-margin recipes for chefs – to launching high-reach social media campaigns for consumers – to establishing entirely new international trade markets for U.S. potatoes, we use data-driven tactics to boost demand at every level.

The Office Coordinator role is a fantastic opportunity to join a fast-paced, collaborative and forward-thinking organization. This is an in-office full-time role and will report to the Executive Administrator. The work schedule is Monday-Thursday 8:00am-5:00pm and Friday 8:00am – 1:30pm. The ideal candidate will play a large role in creating a first impression of the company both in-person and during phone interactions, while also providing general support for our employees, executives, and guests.

Specific Duties Include:
  • The main task of this role is to ensure the office runs smoothly and efficiently on a day-to-day basis
  • Work closely with the Executive Administrator and assist with day-to-day operations
  • Deliver top-level assistance to employees and guests
  • Professionally greet guests, ensuring guests are comfortable and connected with the right point person
  • Help organize, clean and maintain office common areas daily
  • Perform general office reception duties and run errands as needed
  • Oversee building and parking garage access systems and routine maintenance of office HVAC and fire alarm
  • Track inventory, order, and stock all office supplies
  • Accept, sign for and track deliveries. FedEx/UPS coordination and supplies
  • Accept and deliver all mail, packages, and food deliveries
  • Assist accounting with administrative duties (i.e. coding invoices, scanning, filing, maintenance of master list of completed contracts)
  • Assist marketing with administrative duties (i.e. database management, digital asset management, coordinating and shipping materials for events)
  • Assistance preparing for meetings and events. Ordering supplies and gifts, shipping items, etc.
  • Develop and update administrative systems to make them more efficient
  • Other duties as assigned

Experience, Capabilities and Skills:
  • At least two years of experience as a receptionist, corporate administrative or customer service position, and a minimum of an Associate degree is required
  • Ability to work efficiently in an environment with frequent interruptions
  • Service-orientated: can-do positive attitude, welcoming, considerate, resourceful, and quick on your feet with a strong sense of ensuring that all employees and guests have a positive experience in our office
  • Embodies the attitude that no task is too small if it aids the improvement of the company and morale
  • Demonstrate professionalism, reliability, strong attention to detail, excellent time and workload management, and be a self-directed and enthusiastic learner
  • Strong computer skills; Proficient in Microsoft Office (Excel, Word, Outlook)
  • Highly organized and able to manage multiple projects at once
  • Independent, resourceful, and confident with great problem-solving skills
  • Ability to prioritize and take initiative to accommodate workflow
  • Ability to reliably commute to office in downtown Denver RiNo area

What we’re offering:
  • Competitive starting salary $22-$26/hour and eligible for full benefits, generous 401(a) company match, paid time off, 11 holidays and company funded wellness savings account.
  • A great company culture, autonomy to get the work done, and flexibility on how projects get accomplished
  • An opportunity to partner with a team of growth minded individuals committed to helping others succeed and meet their goals
  • Open and collaborative environment, join the eco-conscious or book clubs, snacks, perks and early office closure on Fridays
  • Free employee parking & RTD light rail pass
  • $200 clothing stipend to get branded Potatoes USA gear

The National Potato Promotion Board, d/b/a Potatoes USA, does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, protected genetic information, or reprisal. Potatoes USA agrees that it will fully comply with any and all applicable Federal, State, and local equal employment opportunity statutes, ordinances, and regulations, including, but not limited to, Title VII of the Civil Rights Act of 1964; the Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act of 1967; Genetic Information Act of 2008; and the Equal Pay Act of 1963.

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