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Junior Legal Administrative Assistant

2 months ago

Los Angeles, California, United States Ray Thomas Full time

Overview

Ray Thomas, a prominent national law firm, is in search of a dedicated Legal Assistant to provide essential support to a team of attorneys within their Business practice group. This position plays a crucial role in delivering comprehensive administrative, secretarial, and legal assistance to ensure the smooth operation of the attorneys' workflow.

Key Responsibilities

  • Deliver thorough secretarial, administrative, and legal assistance to the attorneys.
  • Leverage various technological tools to enhance workflow and operational efficiency.
  • Accurately prepare client documentation, particularly in adherence to filing and closing timelines.
  • Oversee incoming and outgoing communications, encompassing mail, emails, and faxes.
  • Systematically organize emails and files within both digital and physical filing systems.
  • Manage attorneys' schedules by coordinating appointments, meetings, and travel logistics.
  • Initiate and conclude client files, while assisting with conflict checks.
  • Facilitate billing procedures, including pre-bill assessments and client invoice management.
  • Handle reimbursement requests and client-related expenditures, including processing foreign vendor invoices and wire transfers.

Qualifications

  • A college degree or paralegal certification is preferred.
  • Relevant legal experience, particularly in the Business/Corporate sector, is highly regarded.
  • Proficient in office software applications (Word, Excel, PowerPoint, Outlook, PDF).
  • Familiarity with legal terminology, documentation, and court procedures.
  • Capability to prioritize multiple tasks effectively under pressure.
  • Exceptional typing, spelling, grammar, proofreading, and general clerical abilities.

We encourage recent graduates with a four-year Bachelor’s Degree to consider this opportunity.