Event Coordination Specialist

2 weeks ago


Caledonia, Wisconsin, United States Bear Country Inc Full time
Job Overview

Position Title: Groups/Event Specialist

Location: Bear Country Inc.

Reports To: Events/Groups Manager

Position Summary:

The Groups/Event Specialist is essential in facilitating the effective planning, execution, and oversight of group reservations and events at Bear Country Inc. This role demands a meticulous individual with outstanding organizational, communication, and customer service capabilities. The successful candidate will be skilled in managing various tasks, delivering exceptional service to clients, and assisting the administrative requirements of the Events and Groups Manager.

Key Responsibilities:

Event Management:

  • Assist in the arrangement of group/event reservations and processing of payments.
  • Ensure that the venue and facilities are tidy, organized, and well-maintained prior to and during events.
  • Oversee the execution of events, promptly addressing any guest requirements in a professional manner.
  • Conduct closing procedures post-events to secure the venue and prepare for subsequent activities.

Client Relations:

  • Provide comprehensive tours to potential clients, addressing all venue-related inquiries.
  • Communicate with clients regarding upcoming reservations, procedures, and requirements for events.
  • Respond to inquiries through various channels, ensuring timely and professional communication in the absence of the Events Manager or Group Manager.

Administrative and Sales Support:

  • Provide administrative assistance to the Events and Group Manager, including checking waivers and preparing group documentation.
  • Manage on-site group events and field trips, ensuring a seamless experience for all participants.
  • Identify and pursue new opportunities to engage with local educational institutions through various activities.
  • Support fundraising initiatives by securing groups and managing related administrative tasks.
  • Facilitate the scheduling and sale of group events, including educational trips, corporate outings, and other group activities.
  • Assist in the coordination of birthday celebrations and corporate ticket packages.
  • Handle phone inquiries professionally, directing them to the appropriate departments or resolving issues as necessary.

Additional Responsibilities:

  • Participate in community events to promote Bear Country Inc., engaging with the public and sharing information about the organization.
  • Execute other tasks as assigned by the Events and Group Manager to ensure the success of events and group bookings.
  • Provide support in other departments as needed, including maintenance and housekeeping.
  • Assist with operations during seasonal events.

Qualifications:

  • Previous experience in event management, hospitality, or a related field is preferred.
  • Strong organizational skills with the ability to manage multiple responsibilities concurrently.
  • Excellent communication and interpersonal abilities.
  • Proficiency in event management software and Microsoft Office Suite.
  • Flexibility to work evenings and weekends as required by event schedules.
  • Customer-focused mindset with a dedication to providing outstanding service.
  • Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications:

  • Experience with CRM systems.
  • Bilingual in Spanish.
  • Background in sales.

Physical Requirements:

  • Ability to stand and walk for extended periods during events.
  • Capability to lift and move objects weighing up to 25 pounds.


  • Caledonia, Wisconsin, United States Bear Country Inc Full time

    Job OverviewPosition Title: Event Coordination SpecialistLocation: Bear Country Inc.Reports To: Events Manager and Groups ManagerPosition Summary:The Event Coordination Specialist is integral to the effective planning, execution, and oversight of group reservations and events at Bear Country Inc. This multifaceted role demands a meticulous individual with...


  • Caledonia, Wisconsin, United States Bear Country Inc Full time

    Job OverviewPosition Title: Groups/Event SpecialistLocation: Bear Country Inc.Reports To: Events/Groups ManagerPosition Summary:The Groups/Event Specialist is integral to the effective planning, execution, and oversight of group reservations and events at Bear Country Inc. This vibrant role demands a meticulous individual with outstanding organizational,...


  • Caledonia, Wisconsin, United States Bear Country Inc Full time

    Job OverviewPosition Title: Groups/Event SpecialistLocation: Bear Country Inc.Reports To: Events/Groups ManagerPosition Summary:The Groups/Event Specialist is essential in facilitating the successful organization, execution, and oversight of group reservations and events at Bear Country Inc. This vibrant role demands a meticulous individual with outstanding...


  • Caledonia, Wisconsin, United States Meetings Incentives Full time

    Position Overview:As a key player in our Event Management Services, you will oversee the planning and execution of events tailored for the pharmaceutical sector. Your role will encompass a range of responsibilities aimed at delivering exceptional event experiences.Key Responsibilities:1. **Project Leadership:** Employ a consultative approach to manage...


  • Caledonia, Wisconsin, United States Meetings Incentives Full time

    Position Title: Event Management Specialist, Clinical Pharma Congress Experience RequiredJob Category: Event Management ServicesEmployment Type: Full-TimeLocation: RemoteKey Responsibilities:As an Event Management Specialist, you will be responsible for overseeing the planning and execution of virtual, hybrid, and in-person meetings. Your duties will...


  • Caledonia, Wisconsin, United States Uline Full time

    Position: Talent Acquisition Specialist Company: Uline At Uline, we recognize that our success is driven by our exceptional team. As a Talent Acquisition Specialist, you will play a crucial role in identifying and attracting top talent to join our organization. Key Responsibilities: Conduct high-volume, end-to-end recruitment for various roles across our...


  • Caledonia, Wisconsin, United States Saputo Full time

    About the RoleSaputo is seeking a highly skilled and experienced Training Coordinator to join our team. As a key stakeholder in our organization, you will play a crucial role in identifying, organizing, updating, and conducting company training programs for all personnel.Key ResponsibilitiesDevelop and Maintain Training ProgramsDesign and implement training...


  • Caledonia, Wisconsin, United States Cox Enterprises Full time

    Position Overview:We are seeking a dedicated individual to oversee a team of virtual block specialists. This role is essential in ensuring the precise and efficient documentation of vehicle and customer details during auctions, while also providing vital administrative assistance to auctioneers from a remote setting.Key Responsibilities:Foster strong working...


  • Caledonia, Wisconsin, United States HR Value Partners, LLC Full time

    Job SummaryAt HR Value Partners, LLC, we are seeking a highly skilled Credit and Collections Specialist to join our team. As a key member of our financial operations department, you will play a critical role in ensuring the smooth flow of cash and managing our company's financial relationships.Key Responsibilities:Coordinate all collection efforts to...

  • Culinary Specialist

    2 weeks ago


    Caledonia, Wisconsin, United States Bear Country Inc Full time

    Bear Country, Inc.At Bear Country, Inc., we are dedicated to exceeding the expectations of our guests and team members. Our goal is to provide an exceptional experience for everyone at our resort. If you are eager to contribute to our guests' journey, this is the right environment for you. Each day presents a new adventure, and we take pride in helping every...


  • Caledonia, United States Bear Country Inc Full time

    Job DescriptionJob DescriptionPosition Title: Groups/Event SpecialistLocation: The Ember Lodge and Bear Paw Adventure ParkReports To: Events Manager and Groups ManagerPosition Overview:The Groups/Event Specialist will play a crucial role in ensuring the successful planning, execution, and management of group bookings and events at both The Ember Lodge and...


  • Caledonia, United States Bear Country Inc Full time

    Job DescriptionJob DescriptionPosition Title: Groups/Event SpecialistLocation: The Ember Lodge and Bear Paw Adventure ParkReports To: Events/Groups ManagerPosition Overview:The Groups/Event Specialist will play a crucial role in ensuring the successful planning, execution, and management of group bookings and events at both The Ember Lodge and Bear Paw...


  • Caledonia, Michigan, United States Farmers Insurance Group Full time

    Job Title: Distribution Support SpecialistWe are seeking a highly skilled Distribution Support Specialist to join our team at Farmers Insurance Group. In this role, you will play a critical part in ensuring the success of our distribution network.Key Responsibilities:Provide guidance and support to Distribution employees, District Managers, and Agents to...


  • Caledonia, Michigan, United States TEEMA Group Solutions Full time

    Job OverviewTEEMA Group Solutions is seeking a highly skilled Desktop Support Specialist to join our team. As a key member of our IT department, you will be responsible for ensuring the smooth operation of our network infrastructure.Key ResponsibilitiesInstall, maintain, and troubleshoot network cabling infrastructure, including copper, fiber, and coaxial...


  • Caledonia, New York, United States GLOW YMCA Full time

    Position Overview:This role is dedicated to providing care and supervision for children in an after-school environment. We seek individuals who possess a vibrant personality, a passion for engaging with children of diverse ages, and a commitment to being a constructive role model for our youth.Key Responsibilities:Under the guidance of the Site Coordinator,...


  • Caledonia, United States Aspen Surgical Full time

    About Aspen SurgicalAt Aspen Surgical, we are passionate about our mission. Our core values of Customer Focus, Integrity, Accountability, Collaboration, and Innovative Spirit guide us in creating exceptional products that set industry standards and positively impact lives globally. We are committed to excellence while equipping our team members with the...


  • Caledonia, United States Aspen Surgical Full time

    About Aspen SurgicalAt Aspen Surgical, we are passionate about our mission. Our core values of Customer Focus, Integrity, Accountability, Collaboration, and Innovative Spirit guide us in everything we do. This commitment fosters the creation of exceptional products that set industry standards and positively impact lives globally. We aim for excellence while...


  • Caledonia, United States Aspen Surgical Full time

    About Aspen SurgicalAt Aspen Surgical, we are passionate about our mission. Our core values of Customer Focus, Integrity, Accountability, Collaboration, and Innovative Spirit guide us in creating exceptional products that set industry standards and positively impact lives globally. We are committed to being the best and providing our team members with the...


  • Caledonia, United States Cox Automotive Full time

    Job Overview The Automotive Vehicle Registration Specialist plays a crucial role in the seamless check-in and registration of vehicles intended for auction sales. Efficiently enter vehicle details into the AS400 system using a handheld device or assist a colleague with data entry for each vehicle received, including: Vehicle Identification Number (VIN) ...


  • Caledonia, United States TireHub Full time

    Logistics Specialist - Material Handler/Delivery DriverStarting wage $19.50/hr with applicable wage progressionWork schedule: Monday - Friday first shift with occasional Saturdays required.The main duties include loading, unloading, verifying, and counting tires for transport to and from carriers (trailer trucks). This role entails selecting, packing,...

  • Sr. Specialist

    3 weeks ago


    Caledonia, United States Viking Group Full time

    Job DescriptionJob DescriptionThe Senior Specialist - Environment, Health & Safety will serve as the subject-matter expert and lead EHS professional supporting our Viking SupplyNet (VSN) and Viking Fabrication Services (VFS) business units. Currently, VSN-VFS employs over 750 people and operates 35 separate facilities domestically within 23 states. The...

  • Sr. Specialist

    2 weeks ago


    Caledonia, United States Viking Group Full time

    The Senior Specialist - Environment, Health & Safety will serve as the subject-matter expert and lead EHS professional supporting our Viking SupplyNet (VSN) and Viking Fabrication Services (VFS) business units. Currently, VSN-VFS employs over 750 people and operates 35 separate facilities domestically within 23 states. The parent company of these business...


  • Caledonia, United States Aspen Surgical Full time

    About AspenWe love what we do! At Aspen Surgical we live our values of Customer Focus, Integrity, Accountability, Collaboration, and Innovative Spirit every day. This caring dedication creates and builds exceptional products that drive the industry standard making a real and lasting impact on people’s lives around the world. We strive to be the best, while...


  • Caledonia, United States Aspen Surgical Full time

    About AspenWe love what we do! At Aspen Surgical we live our values of Customer Focus, Integrity, Accountability, Collaboration, and Innovative Spirit every day. This caring dedication creates and builds exceptional products that drive the industry standard making a real and lasting impact on people’s lives around the world. We strive to be the best, while...


  • Caledonia, United States Glow YMCA Part time $17 - $18

    Job DescriptionJob DescriptionThis position is a supervisory position that serves kid's ages 5 - 12 in an After-School setting! We are looking for applicants who are organized, have an upbeat personality, a love for working with kids of various ages AND the desire to be a positive role model to our Youth!If this sounds like you, apply today!POSITION...

  • Talent Manager

    2 months ago


    Caledonia, United States Bear Country Inc Full time

    Job DescriptionJob DescriptionTalent and Labor ManagerSUMMARY: The Talent Manager for Bear Country, Inc. is part of the Human Resources Department and will lead employee engagement, retention, and working directly with the CEO on Labor Management. QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty and...


  • Caledonia, United States HR Value Partners, LLC Full time

    Join HR Value Partners, LLC as a Credit and Collections Clerk!At HR Value Partners, LLC, we pride ourselves on our long-standing history and commitment to excellence. As a Credit and Collections Clerk, you will play a crucial role in our financial operations. Your responsibilities will include:Direct Reporting: You will have the opportunity to engage with...


  • Caledonia, United States Cox Automotive Full time

    Job Overview The Automotive Vehicle Registration Specialist plays a crucial role in facilitating the smooth check-in and registration process for customer vehicles intended for auction sales. Key Responsibilities Efficiently enter vehicle details into the AS400 system using a handheld device or collaborate with team members for data entry for each...


  • Caledonia, United States First Companies, Inc. Full time

    General Description:  The Project Manager is responsible for managing and overseeing all aspects of assigned construction projects from pre-construction through close-out. This position partners with clients, members of the design team, our sales & pre-construction team, site superintendents, trade contractors and government authorities to accomplish the...


  • Caledonia, United States First Companies, Inc. Full time

    General Description:  The Project Manager is responsible for managing and overseeing all aspects of assigned construction projects from pre-construction through close-out. This position partners with clients, members of the design team, our sales & pre-construction team, site superintendents, trade contractors and government authorities to accomplish the...