Administrative Support Specialist
17 hours ago
A Peace of Mind Caregivers is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our support staff, you will provide administrative support to our owner and assist with various tasks related to our home care business.
Key Responsibilities- Administrative Support
- Provide high-level administrative support to the owner, including scheduling meetings, managing calendars, and handling correspondence.
- Assist with the preparation of reports, presentations, and other documents as needed.
- Handle phone calls, emails, and other communications, ensuring timely and professional responses.
- Manage and update client records, including personal information, care plans, and service schedules.
- Coordinate with caregivers and clients to ensure schedules and care plans are adhered to.
- Assist with the onboarding and training of new caregivers.
- Maintain office supplies and equipment, ensuring that inventory is stocked and orders are placed as necessary.
- Organize and maintain filing systems, both electronic and physical.
- Perform general office duties such as photocopying, scanning, and faxing.
- Assist with various tasks related to the home care business and other areas based on business needs.
- Support marketing and client outreach initiatives as directed.
- Participate in special projects and perform other duties as assigned by the owner.
- Ensure all client and company information is handled with the highest level of confidentiality.
- Stay updated on regulations and compliance requirements related to home care services.
To be successful in this role, you will need:
- A high school diploma or equivalent; additional education in office administration or a related field is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Familiarity with home care operations and industry regulations is a plus but not required.
- Ability to maintain a positive and professional demeanor in a fast-paced environment.
A Peace of Mind Caregivers offers a competitive salary and benefits package, opportunities for professional growth and development, and a supportive and friendly work environment.
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