Procurement Manager

3 days ago


Austin, Texas, United States TEXAS HISTORICAL COMMISSION Full time
Job Summary

We are seeking a highly skilled Procurement Specialist (Purchaser IV/V) to join our team at the Texas Historical Commission. As a key member of our procurement team, you will be responsible for planning, organizing, and coordinating the procurement of goods and services for our agency.

Key Responsibilities
  • Purchasing: Process requisitions and order merchandise, supplies, and equipment, including initiating and approving emergency purchases by using, interpreting, and monitoring guidelines, rules, policies, and laws.
  • Prepare and review bids and orders to verify accuracy, terminology, and specifications.
  • Review and tabulate bids and orders to determine the lowest or best bids for the best value purchase.
  • Coordinate, review, and distribute bid invitations to vendors.
  • Monitor legal and regulatory requirements for purchasing.
  • Monitor and track contractors' performance. Resolve procurement issues and participate in and assist in dispute resolution processes.
  • Oversee receiving, storing, and issuing of items purchased.
  • Maintain requisitions and purchase voucher logs.
  • Prepare or assist with the preparation of required purchasing reports.
  • Maintain vendor files and contracts.
  • Assist agency staff in understanding and following the purchasing process.
  • Develop solicitations by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
  • Assist in the preparation of specifications for bids.
  • Assist in procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scoring.
  • Prepare purchase contracts and issue purchase orders for awarded bids.
  • May train others.
  • Adhere to an established work schedule with regular attendance.
HUB Program Assistance
  • Facilitate compliance with the agency's good faith effort criteria, HUB reporting, and marketing and outreach efforts for HUB participation.
  • Validate vendor-submitted HUB Subcontracting Plans and Monthly Progress Reports for compliance.
  • Work with vendors on becoming HUB certified.
  • Prepare or assist with the preparation of required HUB reports.
  • Adhere to an established work schedule with regular attendance.
Requirements
  • Graduation from a four-year college or university (two years of relevant work experience related to the essential duties may substitute for one year of college).
  • Minimum of two years (Purchaser IV) or four years (Purchaser V) of work experience in the procurement of goods and services in a governmental agency.
  • Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD).
  • Valid driver's license, acceptable driving record, and ability to drive a state vehicle.
  • Required to travel up to 10% of the work period.

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