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Chief Executive Officer's Administrative Partner

2 months ago

Hillsboro, Oregon, United States SERAGRAPH LLC Full time
Job Overview

Position: Executive Assistant to CEO

Company Overview

SERAGRAPH LLC is a prominent organization operating across various sectors, dedicated to delivering exceptional services and solutions.

Role Summary

We are in search of a meticulous and proactive Executive Assistant to provide extensive support to our CEO in overseeing and coordinating operations across diverse business segments. The ideal candidate will possess strategic insight along with outstanding interpersonal and communication abilities. This position demands a strong capacity to juggle multiple responsibilities, prioritize tasks effectively, and uphold confidentiality.

Key Responsibilities

  • Executive Support:
    • Oversee and manage the CEO's intricate calendar, including organizing meetings, appointments, and travel logistics.
    • Prepare and coordinate materials for meetings, such as agendas, presentations, and minutes.
    • Handle incoming communications, including calls and emails, prioritizing urgent issues and directing inquiries appropriately.
    • Conduct research and gather information as requested by the CEO.
    • Manage expense documentation and reimbursements.
  • Operational Support:
    • Provide administrative assistance to various business units as required, including project management, data entry, and report preparation.
    • Assist in the creation of financial reports and presentations.
    • Coordinate and oversee cross-departmental projects and initiatives.
    • Act as a liaison with internal and external stakeholders to ensure effective communication and collaboration.
  • Office Management:
    • Supervise general office functions, including the management of supplies, equipment, and facilities.
    • Arrange travel plans, accommodations, and itineraries for the CEO and other executives.
    • Maintain confidential files and documentation.

Qualifications

  • Bachelor's degree or equivalent professional experience.
  • A minimum of 2 years of experience in an Executive Assistant role or similar position.
  • Demonstrated ability to manage multiple tasks and prioritize effectively.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to work independently as well as collaboratively within a team.
  • High level of discretion and capability to handle confidential information.

Preferred Qualifications

  • Experience in a fast-paced, dynamic work environment.
  • Familiarity with industry-specific software or tools.
  • Experience collaborating with remote teams.

SERAGRAPH LLC is an equal opportunity employer committed to fostering a diverse and inclusive workplace.