Office Coordinator Part Time

4 weeks ago


Coral Gables, Florida, United States The University of Miami Full time

Job Summary: The University of Miami seeks a highly skilled Office Manager to oversee departmental operations in the Coral Gables Campus.

Key Responsibilities:

  • Plans and manages office service activities such as reception, telephone, mail, fax, copying equipment, and the purchasing, receiving, and storing of office supplies.
  • Engages in office management responsibilities including planning, evaluating, organizing, integrating and controlling.
  • Assigns, schedules, trains, disciplines, evaluates performance, makes pay recommendations and resolves employee issues.
  • Coordinates, analyzes and recommends changes of administrative activities and procedures which may include personnel, budget preparation and record maintenance.
  • Ensures compliance with University policies regarding searches (affirmative action, dean's office, etc.); maintains appropriate files and documents.
  • Serves as the departmental liaison with facilities administration and housekeeping to insure that departmental facilities are appropriately maintained.
  • Coordinates special projects and events on ad hoc basis as assigned.
  • Responsible for departmental petty cash fund, P-Card purchases, and input of PEF/payroll papers.
  • Assists with confidential matters.

Requirements:

  • Bachelor's degree in related field
  • Ability to process and handle confidential information with discretion.
  • Proficiency in computer software (i.e. Microsoft Office).

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply.



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