Office Administrator

4 weeks ago


Philadelphia, Pennsylvania, United States Women's Opportunities Resource Center Full time
Job Title: Office Manager

At Women's Opportunities Resource Center, we are seeking a highly organized and detail-oriented Office Manager to join our team. The successful candidate will be responsible for overseeing the day-to-day operations of our office, ensuring a welcoming and professional environment for clients, staff, and visitors.

Key Responsibilities:
  • Manage front office operations, including answering calls, redirecting messages, and managing emails, faxes, and mail distribution.
  • Provide first-line support for clients, answering basic questions and redirecting complex questions to the appropriate staff member.
  • Maintain current and organized program literature in the reception waiting area.
  • Organize backup coverage as required.
  • Manage building facilities and security operations, ensuring compliance with city codes.
  • Collaborate with vendors for contracted services and minor repairs.
  • Ensure the smooth and efficient operation of office operations, including addressing minor technological and office equipment problems.
  • Administer technology resources, coordinating software and hardware deployment.
  • Support the Director in researching, planning, and procuring capital expenditures.
  • Manage HR administrative tasks, including posting job listings, screening resumes, and conducting background checks.
Requirements:
  • 2+ years of experience managing day-to-day office operations in a professional environment.
  • College degree preferred.
  • Experience with establishing and managing vendor relationships.
  • Experience working independently and demonstrated excellence at follow-through.
  • Demonstrated experience in Human Resources support is a valuable asset.
  • Advanced computer skills, including MS Office and database systems.
  • Excellent verbal and written communication skills.
  • Ability to pivot quickly to address ever-changing priorities.
  • Strong analytical and problem-solving skills.

We offer a dynamic and supportive work environment, competitive salary, and opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for administrative work, we encourage you to apply for this exciting opportunity.


  • Office Administrator

    3 weeks ago


    Philadelphia, Pennsylvania, United States Perpay - Career's Page Full time

    About Perpay:We're a financial startup dedicated to building simple and inclusive financial products that help our members create healthy habits and achieve economic stability.Our Mission:We believe everyone deserves a chance to improve their financial future. Our team is passionate about creating innovative solutions that promote financial well-being and...

  • Office Administrator

    4 weeks ago


    Philadelphia, Pennsylvania, United States Providence Corporation Full time

    Job Summary:The Office Manager is responsible for ensuring the efficient and smooth day-to-day operations at the Providence Corporation central office. This role requires excellent oral and writing skills, as well as efficiency in project management and delivery. The incumbent must have excellent organizational skills and be able to maintain confidentiality...


  • Philadelphia, Pennsylvania, United States Skyline Rentals Full time

    Job DescriptionWe are seeking an experienced Administrative Office Manager to oversee the administrative activities of Skyline Rentals. This role will involve working closely with the business owner, administrative assistant, and virtual assistants to ensure seamless day-to-day operations.Key Responsibilities:Manage records and information systemsCoordinate...


  • Philadelphia, Pennsylvania, United States Apex Systems Full time

    We are seeking a detail-oriented Medical Office Administrator to join our team at Apex Systems. As a Lab Documentation Specialist, you will be responsible for reviewing documents for accuracy and completeness, performing data entry, and ensuring compliance with company standards.Key Responsibilities:Review documents for accuracy and completenessPerform data...


  • Philadelphia, Pennsylvania, United States Community College of Philadelphia Full time

    Job SummaryThe Office Administrative Associate A - Information Center Representative position provides tactical, administrative, and operational support in the College's Information Center. This role is responsible for providing outstanding customer service via electronic communications, in-person, and/or telephone (inbound and outbound) in a timely,...


  • Philadelphia, Pennsylvania, United States The Children's Hospital of Philadelphia Full time

    Job SummaryWe are seeking a highly organized and detail-oriented NCCS Office Administrator to join our team. The successful candidate will be responsible for managing and supporting all schedule processes to support unit operations, providing secretarial services to nursing leaders, and overseeing the effective operations of all clerical support...


  • Philadelphia, Pennsylvania, United States Corizon Health, Inc. Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Corizon Health, Inc. The successful candidate will provide administrative support to our Behavioral Health Team, ensuring the smooth operation of our office.Key ResponsibilitiesProcess correspondence in a timely and efficient manner.Compile and prepare reports and documents...


  • Philadelphia, Pennsylvania, United States Community College of Philadelphia Full time

    Job SummaryWe are seeking an Office Administrative Associate, Academic Records to provide administrative and clerical support for the Academic Records Unit. The successful candidate will be responsible for verifying enrollment status and degree awards, processing academic transcripts, correcting and updating academic records, and processing enrollment error...


  • Philadelphia, Pennsylvania, United States Hunter Wave LLC Full time

    Office Manager RoleAt Hunter Wave LLC, we are seeking an experienced Office Manager to oversee the administrative functions of our Philadelphia office. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. They should present an accessible and approachable tone as well as have excellent...


  • Philadelphia, Pennsylvania, United States Signeekwave Architecture Studio Full time

    About Signeekwave Architecture StudioWelcome to Signeekwave Architecture Studio: Where Vision Meets Reality At Signeekwave Architecture Studio, we believe that architecture has the power to shape our world, ignite emotions, and inspire awe. We are an innovative and forward-thinking architecture firm committed to creating exceptional spaces that blend...


  • Philadelphia, Pennsylvania, United States Hunter Wave LLC Full time

    Job OverviewHunter Wave, LLC is seeking an experienced Administrative Supervisor to oversee the day-to-day operations of our Philadelphia office. The ideal candidate will have a proven track record of managing administrative functions, coordinating events, and providing exceptional support to employees.Key Responsibilities:Manage office supplies, including...


  • Philadelphia, Pennsylvania, United States Malibu Events Promotion Full time

    Job OverviewMalibu Events Promotion is seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. This role is essential in ensuring smooth office operations, assisting with administrative tasks, and providing top-tier support to our leadership and staff.Key Responsibilities:Manage day-to-day administrative tasks,...


  • Philadelphia, Pennsylvania, United States Doc Lovehomecare LLC Full time

    Job DescriptionAt Doc Lovehomecare LLC, we are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. In this role, you will provide administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include creating and maintaining an organized filing system, greeting...


  • Philadelphia, Pennsylvania, United States Acadia Healthcare Full time

    Job Summary:We are seeking an experienced Administrative Specialist to join our team at Acadia Healthcare. The successful candidate will provide administrative supervision, guidance, and feedback to clerical and/or receptionist staff to facilitate smooth operations of the facility while maintaining appropriate coverage, scheduling, and training.Key...


  • Philadelphia, Pennsylvania, United States Addison Group Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Assistant to provide support to our team at Addison Group. The ideal candidate will have excellent communication skills, both written and verbal, and be able to prioritize tasks effectively.Key Responsibilities:Provide administrative support to our managers and...

  • Office Manager

    4 weeks ago


    Philadelphia, Pennsylvania, United States NORTH AMERICAN ROOFERS INC Full time

    Job SummaryWe are seeking a highly skilled Office Manager to oversee the day-to-day operations of our office. The ideal candidate will have a strong background in administration and be able to manage multiple tasks and priorities.Key Responsibilities:Manage and optimize office operations to ensure efficiency and effectiveness.Supervise administrative staff...


  • Philadelphia, Pennsylvania, United States Acadia Healthcare Full time

    Key Responsibilities:As an Administrative Specialist at Acadia Healthcare, you will provide administrative supervision, guidance, and feedback to clerical and/or receptionist staff to ensure smooth operations of the facility. This includes maintaining appropriate coverage, scheduling, and training.Key Performance Indicators:Evaluate workflow and reallocate...


  • Philadelphia, Pennsylvania, United States National Worksite Staffing LLC Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Manager to join our team at National Worksite Staffing LLC. As the primary point of contact for internal and external communication, you will be responsible for overseeing and managing all office operations, ensuring a well-organized and productive work environment.Key...

  • Office Coordinator

    4 weeks ago


    Philadelphia, Pennsylvania, United States Fresh Form Draft Full time

    Office AssistantWe are seeking a highly organized and proactive Office Assistant to join our dynamic team at Fresh Form Draft. In this role, you will play a crucial part in ensuring the smooth operation of our office environment.Key ResponsibilitiesRepresent our organization with a professional demeanor and exceptional customer service skills.Manage incoming...


  • Philadelphia, Pennsylvania, United States Farson Enterprises LLC Full time

    Job SummaryFarson Enterprises LLC is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to ensure the efficient operation of the office. The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to maintain confidentiality.Key...