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Executive Administrative Support Specialist

4 weeks ago

Bethesda, Maryland, United States General Dynamics Information Technology Full time
Job Summary

General Dynamics Information Technology is seeking an Executive Administrative Support III to join our team. As a key member of our administrative team, you will provide high-level administrative support to senior executives, ensuring the smooth operation of our office.

Key Responsibilities:

  • Provide administrative support to senior executives, including preparing and reviewing correspondence, reports, and presentations.
  • Coordinate travel arrangements, including domestic and foreign travel, and process travel vouchers.
  • Assist with timekeeping and updating HR systems, serving as element Timekeeper.
  • Prepare regular status reports to keep senior executives apprised of important issues.
  • Coordinate project/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
  • Prepare to host visitors, coordinate parking, pass security clearances, and escort uncleared visitors.
  • Update and maintain records, files, and other documents/materials (electronic or in hard copy).

Requirements:

  • Active Top Secret/SCI with Polygraph clearance.
  • Minimum two (2) years of experience working within the IC.
  • Bachelor's degree and a minimum of eight (8) years of relevant experience as an administrative professional; or a minimum of twelve (12) years of relevant experience as an administrative professional.
  • Excellent oral and written communication skills and demonstrated experience in writing/editing correspondence and briefings for senior executives.
  • Demonstrated ability to manage the workflow of multiple critical issues within a continuously adapting schedule.
  • Expert proficiency with MS Office products (Word, Excel, PowerPoint, Publisher, Outlook).
  • Demonstrated excellence in diplomatic, organizational, time management, critical thinking, and interpersonal skills.

What We Offer:

  • 401K with company match.
  • Comprehensive health and wellness packages.
  • Internal mobility team dedicated to helping you own your career.
  • Professional growth opportunities including paid education and certifications.
  • Cutting-edge technology you can learn from.
  • Rest and recharge with paid vacation and holidays.