Financial Coordinator

1 week ago

Grand Rapids, Michigan, United States CORPORATE LIVE INC Full time
Job Overview

We are looking for a dedicated and proactive Bookkeeper / Administrative Assistant to provide essential support within our organization. This role primarily involves assisting the President and supporting other staff members to ensure smooth operations.

Key Responsibilities
  • Utilize QuickBooks Online to oversee accounts receivable, accounts payable, and collection processes.
  • Support Human Resource functions, including maintaining personnel records, managing benefits, and facilitating payroll tasks.
  • Prepare a variety of confidential documents, reports, and correspondence.
  • Manage the executive's schedule and ensure efficient time management.
  • Execute administrative tasks in accordance with company policies and procedures.
  • Develop and maintain office procedures to enhance operational efficiency.
  • Act as a resource for employees regarding HR policies and guidelines.
  • Administer and oversee the maintenance of financial ledgers and prepare necessary reports.
  • Collaborate with external accountants to review financial statements.
  • Conduct bank transactions, including deposits and withdrawals.
  • Track employee leave, including sick, vacation, and personal time.
  • Create and maintain computerized spreadsheets for data management.
  • Assist the President with special projects while ensuring compliance with regulations.
  • Handle incoming phone calls, screening and directing them appropriately.
  • Process invoices and purchase orders using specialized software.
  • Coordinate small equipment rentals as needed.
  • Organize meetings and accurately document minutes.
  • Maintain an orderly filing system for important documents.
  • Ensure office supplies and equipment are adequately stocked and maintained.
Qualifications
  • Education: An associate degree or completion of a certification program in business, accounting, or human resources, or equivalent work experience of at least four years.
  • Experience: Two to five years of relevant experience in a business setting, preferably supporting senior management. Experience in the audio-visual industry is a plus.
  • Technical Skills: Proficient in Microsoft Office Suite, QuickBooks Online, Adobe Creative Cloud, WordPress, and various social media platforms.
Additional Skills
  • Strong proficiency in personal computer applications.
  • Exceptional written and verbal communication abilities.
  • Self-motivated, organized, and personable with a strong sense of responsibility.
  • Outstanding customer service skills for effective interaction with clients and colleagues.
  • Able to manage multiple tasks and prioritize effectively.
  • Strong interpersonal skills to work collaboratively with diverse groups.
  • Ability to plan, organize, and implement projects to meet deadlines.
  • Capable of interpreting general business documentation accurately.

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