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Office Coordinator
2 months ago
- Attractive Salary
- Generous Leave Policy
- Health Insurance Coverage
- Retirement Savings Plan
Position Summary
The Law Offices of Kerry Smith PC is on the lookout for a dedicated and personable Office Coordinator to enhance our team. This position involves providing essential support to our staff, ensuring they have the necessary tools and information to excel in their roles. The ideal candidate will possess strong organizational skills, exceptional communication abilities, and a welcoming attitude.
Key Responsibilities
- Manage phone communications, including screening calls and taking messages for the Managing Partner
- Welcome clients and visitors; oversee delivery logistics; manage parking validations; handle mail and post office tasks; run occasional errands and order office lunches
- Coordinate meetings and schedules (including preparation of conference rooms); assist with calendar management and personal scheduling for the Managing Partner
- Organize and track emails for the Managing Partner's time; input time entries; maintain both electronic and physical filing systems
- Oversee the Managing Partner's inbox; respond to client inquiries as necessary
- Support the firm's marketing efforts on social media; draft content and gather materials for projects; update and distribute firm event calendars
- Maintain kitchen and supply room inventory; manage supply stock
- Conduct conflict checks for new clients; draft engagement letters for new clients; assist with onboarding processes
- Help with travel arrangements for attorneys
- Reformat documents as required
- Carry out additional tasks as assigned
- Associate's degree or relevant administrative training is preferred
- Prior experience as an Office Coordinator or in a similar role
- Familiarity with standard office machinery such as printers and fax machines
- Proficient computer skills, including knowledge of Microsoft Office Suite, Outlook, PowerPoint, and Google applications
- Strong organizational skills with effective time management and project prioritization abilities
- Adaptability and capacity to thrive in a dynamic work environment
- Excellent verbal and written communication skills
- Experience in the legal field is a plus
