Front Office Coordinator
17 hours ago
Front Office Coordinator
The Smosh Front Office Coordinator plays a vital role in maintaining the smooth operation of the office. This position is responsible for managing front desk operations, welcoming visitors, and supporting day-to-day office functions. As the first point of contact for staff and guests, the Front Office Coordinator creates a positive and inclusive environment.
Key Responsibilities:
- Building Operations: Monitor safety, cleanliness, and overall efficiency of building services. Communicate updates to staff regarding building services, entry/closure, facility availability, and upcoming events. Schedule and receive deliveries, ensuring timely coordination. Provide basic IT support, such as troubleshooting printers and setting up conference room equipment. Alert the Operations Coordinator/Manager to repair needs. Manage reservations for parking spaces and meeting rooms. Order and restock office supplies, maintaining organized communal spaces.
- Reception and Keyholding: Greet all visitors, manage incoming mail and packages. Open and close the office daily, ensuring security and accessibility.
- Craft Services: Ensure the kitchen and green room are stocked with snacks, beverages, and essentials. Coordinate grocery deliveries, pickups, and catering arrangements. Support office celebrations, including birthdays and other events.
Requirements:
- Exceptional organizational skills and attention to detail. Strong multitasking abilities with a positive, collaborative approach. Excellent verbal and written communication skills. Skilled at identifying potential issues and addressing them promptly. Dependable, punctual, and resourceful. Warm, welcoming demeanor that fosters an inclusive office culture. Comfortable using Google Suite (Drive, Docs, Sheets, Slides, Gmail, Forms, and Calendar); tech-savvy. Previous experience in a production office is a plus.
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