Office Coordinator

19 hours ago


Los Angeles, California, United States Helios WorldWide Full time
Dynamic Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Helios WorldWide. As a key member of our operations team, you will be responsible for managing daily office functions, maintaining relationships with vendors, and ensuring the smooth execution of company events.

Key Responsibilities:
  • Manage daily office functions, including ordering and maintaining office supplies, overseeing office maintenance, and ensuring all equipment is in working order.
  • Maintain and manage relationships with vendors for services such as internet, cleaning, water supply, and office maintenance. Ensure contracts are up-to-date and services are provided efficiently.
  • Organize and execute company events, including holiday celebrations, Founder's Day, and leadership training sessions. Coordinate logistics and ensure events run smoothly.
  • Act as a point of contact for employee requests and concerns, providing support and solutions. Facilitate communication between employees and management, and assist in conflict resolution when needed.
  • Develop and enforce office policies and procedures to improve efficiency and compliance.
Requirements:
  • 3 years of experience in similar roles
  • Strong organizational and multitasking skills
  • Live in or near to Santa Monica
  • Excellent communication and interpersonal skills
  • Ability to handle sensitive and confidential information with discretion
  • Proficiency in G-suite
  • Strong problem-solving abilities and attention to detail
  • Ability to take initiative and work independently

We are an Equal Opportunity Employer committed to providing a workplace free from discrimination or harassment. We believe that no one should be discriminated against because of their differences, such as age, disability, ethnicity, gender, gender identity and expression, religion or sexual orientation.



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