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Office Coordinator
1 month ago
Job Summary:
We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Career Group Companies. This role is pivotal in supporting the daily operations and facilities management for our site, ensuring seamless service delivery to both internal and external clients.
Key Responsibilities:
- Daily Operations: Support site operations, including office setup, logistics coordination, and move assistance. Address and resolve customer requests promptly.
- Facilities & Vendor Management: Coordinate with vendors for preventative maintenance and manage work orders. Maintain Certificates of Insurance (COIs) and oversee facility upkeep.
- Client Interaction: Develop and sustain professional relationships with clients, with a focus on providing high-quality support for investment professionals and their teams.
- Project Management: Assist in managing projects related to facilities and office services, ensuring tasks are completed efficiently and within set timelines.
Requirements:
- Experience: Minimum of 3 years in office services, facilities management, or a similar role in a professional environment.
- Technical Skills: Proficient in Microsoft Office; intermediate computer skills are a plus.
- Customer Service: Strong service orientation with the ability to handle multiple requests with professionalism and efficiency.
- Communication: Excellent written and verbal communication skills; able to interact effectively with clients and colleagues.
- Organization & Problem-Solving: Strong organizational skills with the ability to make collaborative decisions and handle multiple tasks simultaneously.
- Team Orientation: Demonstrated initiative and ability to work well in a team environment.
Additional Details:
- Schedule: On-site Monday-Friday.
- Availability: Immediate availability required; this role is full-time and on-site.
