Office Coordinator

1 day ago


Los Angeles, California, United States Institute of Inspection , Cleaning and Restoration Certification Full time
Job Title: Office Coordinator

We are seeking a highly organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be responsible for performing various administrative tasks, including drafting correspondence, filing, and creating reports. You will also be responsible for monitoring job file status and ensuring client requirements are met.

Key Responsibilities:

  • Monitor job file status and job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out

Requirements:

  • Administrative or office-related experience and business experience is a plus
  • Experience in the commercial cleaning and restoration or insurance/service industry is a plus
  • Experience with job file processes, and quality assurance, is a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate and proprietary software
  • Ability to successfully complete a background check subject to applicable law


  • Los Angeles, California, United States Dental Office Full time

    Job DescriptionAs a key member of our dental office team, you will be responsible for providing exceptional patient care and administrative support. Your duties will include greeting patients, scheduling appointments, handling billing and insurance, and maintaining accurate records. If you are a detail-oriented and organized individual with excellent...

  • Office Coordinator

    2 weeks ago


    Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000

    About UsBeBee is a dynamic professional networking platform that connects professionals worldwide. Our company culture is built on innovation, collaboration, and a passion for helping others succeed.Job SummaryWe are seeking an experienced Office Coordinator to join our team. As an Office Coordinator, you will play a crucial role in ensuring the smooth...

  • Office Coordinator

    2 days ago


    Los Angeles, California, United States A2O Entertainment USA, Inc Full time

    Job SummaryA2O Entertainment USA, Inc is seeking a highly organized and detail-oriented Office Administrator to join our team. The successful candidate will be responsible for coordinating office activities, managing agendas, and providing administrative support to our upper management.Key ResponsibilitiesCoordinate office operations to ensure efficiency and...

  • Office Coordinator

    4 weeks ago


    Los Angeles, California, United States System Soft Technologies Full time

    Job Title: Nursing Office Administrative Assistant / Office CoordinatorLocation: Los Angeles, CAWork Environment: On-siteJob Summary:The Nursing Office Administrative Assistant / Office Coordinator provides essential administrative and secretarial support to the Nursing Office and nursing units. This role involves performing independent and collaborative...

  • Office Coordinator

    4 days ago


    Los Angeles, California, United States Konnect Agency Full time

    About Konnect AgencyKonnect Agency is a dynamic and innovative public relations, social media, digital, and marketing services agency that offers a holistic approach to helping clients in the food & beverage, franchise, lifestyle, and family brands industries achieve their goals.Job Title: Receptionist / Office CoordinatorWe are seeking a highly organized...

  • Office Coordinator

    3 days ago


    Los Angeles, California, United States Performance Food Group Full time

    Job Title: Office ClerkWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Performance Food Group. As an Office Clerk, you will provide exceptional support to our staff and customers, ensuring a seamless and efficient experience.Key Responsibilities:Provide professional receptionist and secretarial support to the...

  • Office Coordinator

    3 weeks ago


    Los Angeles, California, United States Insight Global Full time

    Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to oversee the day-to-day operations of our Brentwood, CA office. This is a unique opportunity to join our team and contribute to the success of our capital management firm.Key Responsibilities:Provide exceptional customer service to visitors and clientsManage...


  • Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000

    About Us: BeBee is a dynamic professional networking platform that connects professionals worldwide. We are currently seeking an Office Coordinator to support our team's operations.Why Work with Us: As a member of our team, you will have the opportunity to be part of a vibrant and inclusive community where innovation and collaboration thrive. As an Office...


  • Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000

    About Us: BeBee is a dynamic professional networking platform that connects professionals worldwide. We are currently seeking an Office Coordinator to support our team's smooth operation.Why Work with Us: As a vibrant and inclusive community, BeBee offers opportunities for innovation and collaboration. As an Office Coordinator, you will play a crucial role...


  • Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000

    About Us: BeBee is a dynamic professional networking platform that connects professionals worldwide. We are currently seeking an Office Coordinator to support our team's smooth operation.Why Work with Us: As a vibrant and inclusive community, BeBee offers opportunities for innovation and collaboration. As an Office Coordinator, you will play a crucial role...


  • Los Angeles, California, United States Medix™ Full time

    {"Job Title": "Medical Office Coordinator", "Job Description": "At Medix™, we are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team.As a Medical Office Coordinator, you will be responsible for ensuring the smooth operation of our medical office, providing exceptional patient care, and maintaining accurate...

  • Office Coordinator

    3 weeks ago


    Los Angeles, California, United States Team GO Full time

    Production Assistant - OfficeAt Team GO, we're seeking a highly organized and detail-oriented Production Assistant to join our in-office team. As a key member of our production team, you will play a vital role in ensuring the smooth operation of our office and supporting our production efforts.Key Responsibilities:Office Maintenance: Assist in maintaining a...

  • Office Coordinator

    2 months ago


    Los Angeles, California, United States Compass Full time

    About CompassCompass is a leading real estate technology company that empowers residential agents to provide exceptional service to clients. Our mission is to help everyone find their place in the world.Job SummaryThe Office Administrator plays a vital role in our sales offices, supporting the Sales Manager in ensuring a seamless and outstanding agent...

  • Office Coordinator

    4 weeks ago


    Los Angeles, California, United States JBA International Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at JBA International. The ideal candidate will be responsible for managing daily office operations, providing administrative support, and ensuring the smooth execution of tasks.Key ResponsibilitiesManage phone calls, emails, and correspondence to ensure...


  • Los Angeles, California, United States Zeentech Full time

    Job Title: Front Office DispatcherZeentech is seeking a highly organized and detail-oriented Front Office Dispatcher to join our team. As a key member of our front office, you will be responsible for managing incoming calls, scheduling appointments, and coordinating with our technical teams.Key Responsibilities:Manage incoming calls and respond to customer...


  • Los Angeles, California, United States Actalent Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our front office team in Downtown Los Angeles. As a Medical Office Coordinator, you will be responsible for expediting patient referrals to specialty offices, completing referral requests, and maintaining ongoing tracking and documentation on referrals.Key...


  • Los Angeles, California, United States Forrest Solutions Full time

    Job Title: Office Services AssociateLocation: Century City, CAPosition Type: Full-timePay Rate: $ per hourSchedule: Monday – Friday, 8:00 AM – 5:00 PM (Flexible)Company: Forrest Solutions - Client SiteJob Overview:Forrest Solutions is seeking a detail-oriented and experienced Office Services Associate to support our client's team. In this role, you will...


  • Los Angeles, California, United States Fresh Form Draft Full time

    Job Title: Front Office AssistantWe are seeking a highly organized and friendly Front Office Assistant to join our team at Fresh Form Draft. As the first point of contact for our clients and visitors, you will play a key role in ensuring a positive experience for everyone entering our office.Key Responsibilities:Greeting and Welcoming: Greet and welcome...


  • Los Angeles, California, United States Restore Dental Full time

    About the RoleRestore Dental is seeking a highly skilled and compassionate Bilingual Dental Treatment Coordinator & Dental Biller to join our team in downtown Los Angeles.Key ResponsibilitiesCoordinate treatment plans and manage patient accounts, ensuring seamless communication with our Spanish-speaking patients.Process insurance claims and maintain accurate...


  • Los Angeles, California, United States AFFORDABLE DENTAL Full time

    About the Role:We're seeking a highly skilled and motivated Dental Office Coordinator to join our team at Affordable Dental. As a key member of our front office team, you will be responsible for providing exceptional patient service, ensuring seamless scheduling and patient flow, and contributing to the overall success of our dental practice.Key...