Administrative Coordinator
2 weeks ago
This role is integral to the operational success of our organization. Avōq is in search of an Administrative Coordinator to provide comprehensive support to our Managing Partner and Strategic Communications Partners.
This individual will play a crucial role in enhancing the efficiency of senior leadership by leveraging their exceptional organizational, communication, and interpersonal abilities to manage schedules effectively and ensure seamless operations.
WHO YOU ARE
A versatile professional eager to apply a diverse set of skills and talents daily.
Exceptional organizational, communication, and interpersonal abilities.
KEY RESPONSIBILITIES
Administrative Duties:
Oversee the calendar management for the Managing Partner.
Handle expense reporting for the Managing Partner and Strategic Communications Partners as required.
Review and edit company and client-facing documents for accuracy.
Coordinate travel arrangements.
Organize client meetings, new business discussions, and internal gatherings, ensuring all necessary materials are prepared.
Manage local marketing initiatives.
Assist in updating select client budgets and expenses.
Project and Relationship Management:
Facilitate the preparation and review of agendas and relevant materials for key strategy sessions, team meetings, and internal communications as necessary.
Act as a project manager and facilitator for external meetings, welcoming priority guests and ensuring meetings start and end on time.
Collaborate with relevant departments to prepare briefing materials for the Managing Partner prior to meetings and ensure follow-up actions are scheduled and executed.
Qualifications
To be considered for this role, you should possess:
Minimum of 2 years of relevant administrative support experience.
Ability to manage multiple tasks in a dynamic environment while maintaining professionalism.
Exceptional verbal and written communication skills.
Strong writing and editing capabilities.
Proficiency in project and process management.
Expertise in Microsoft Office suite.
Capability to handle multiple projects and deliverables concurrently.
A positive, professional demeanor and a proactive attitude.
Ability to work independently as well as collaboratively.
A willingness to take on additional responsibilities as the role evolves.
As this position supports key members of the Executive Team and Senior Leadership Team, occasional assistance outside of standard working hours may be required.
We encourage candidates who identify with this profile to apply, even if they do not meet every qualification listed.
Benefits
Avōq is committed to fostering innovation through inclusive collaboration and equal opportunity.
We prioritize maintaining a diverse workforce that includes individuals from BIPOC, LGBTQ communities, and other historically underrepresented groups, ensuring that every team member feels valued and included.
The salary range for this position is competitive.We offer a comprehensive benefits package designed to enhance our team's quality of life outside of work, which includes:
- 100% Company-paid Medical, Dental, and Vision insurance
- Paid parental leave
- 401(k) contributions
- Flexible, hybrid work arrangements
- 12 paid company holidays per year, plus up to 39 days of individual paid time off
- Winter break: Offices close the last week of the year
If you require support, please reach out and include your full name and the accommodation needed to assist you with the application process.
Decisions regarding reasonable accommodations are made on a case-by-case basis.-
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