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Administrative Assistant

2 months ago

South Gate, California, United States PRECISION HOME DEVELOPMENT INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Precision Home Development Inc. as a key support staff member.

Key Responsibilities:

  • Provide administrative support to the Director of Operations and Accountant, ensuring seamless day-to-day operations.
  • Prepare and maintain correspondence, documents, and project files with accuracy and attention to detail.
  • Operate office equipment, including personal computers, calculators, and copiers, to maintain a productive work environment.
  • Make phone calls to sub-contractors and vendors to facilitate communication and coordination.
  • Confirm appointments and interviews as scheduled, ensuring timely and efficient use of time.
  • Track ongoing projects, maintain project files, and order materials as needed to support job completion.
  • Maintain and update the company calendar to ensure accurate scheduling and coordination.
  • Ensure a clean and organized office environment, adhering to company standards.
  • Perform other duties as assigned by management to support the team's goals and objectives.

Requirements:

  • At least 2 years of experience in customer service, administration, or a related field.
  • Proficiency in QuickBooks, Google Docs, spreadsheets, and Outlook.
  • Experience with ADP is a plus.
  • Strong customer service skills, with the ability to prioritize and multitask.
  • Positive and professional demeanor, with excellent written and verbal communication skills.
  • Bilingual - Fluent in Spanish required.
  • Professional and courteous phone etiquette.
  • Organized, punctual, detail-oriented, and able to meet designated deadlines.
  • Able to work independently, as a self-starter, and in a fast-paced environment.
  • Reliable transportation to work is a must.

What We Offer:

  • Incentives and bonuses based on early completion of jobs.