Administrative Coordinator
2 months ago
Emory University is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support for one or more of the following: general management, a research environment, or a specific program.
Key Responsibilities- Provide administrative support for one or more of the following: general management, a research environment, or a specific program.
- Ensure office activities comply with Emory policies and procedures.
- Respond to incoming telephone calls and maintain calendars and prioritize meeting requests for management.
- Review incoming correspondence and identify items of special interest to management; handle routine correspondence and prepare appropriate responses.
- May complete forms, grant applications, and/or correspondence associated with programs.
- Prepare charts and graphs for reports and presentations.
- Create and edit scientific, programmatic, or other reports associated with the department's primary business.
- Schedule meetings and handle logistics for meetings and special events.
- Prepare materials for meetings and special events.
- Initiate, process, and maintain records and invoices.
- Keep management apprised of account status, identify cost-effective solutions, and may authorize expenditures.
- May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
- Plan and coordinate travel arrangements.
- Maintain databases and spreadsheets; may also analyze data and design/generate associated reports.
- Establish and organize files and documents.
- Oversee ordering and maintenance of office supplies.
- May supervise or direct the work of support staff and/or students.
- Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
- Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
- Experience with collaboration tools, such as OneDrive, Zoom, Teams, and/or others.
Emory University is an equal opportunity employer and welcomes candidates who can contribute to the diversity and excellence of our academic community.
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