Administrative Coordinator

2 months ago


Atlanta, Georgia, United States Emory University Full time
Job Summary

Emory University is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support for one or more of the following: general management, a research environment, or a specific program.

Key Responsibilities
  • Provide administrative support for one or more of the following: general management, a research environment, or a specific program.
  • Ensure office activities comply with Emory policies and procedures.
  • Respond to incoming telephone calls and maintain calendars and prioritize meeting requests for management.
  • Review incoming correspondence and identify items of special interest to management; handle routine correspondence and prepare appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepare charts and graphs for reports and presentations.
  • Create and edit scientific, programmatic, or other reports associated with the department's primary business.
  • Schedule meetings and handle logistics for meetings and special events.
  • Prepare materials for meetings and special events.
  • Initiate, process, and maintain records and invoices.
  • Keep management apprised of account status, identify cost-effective solutions, and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plan and coordinate travel arrangements.
  • Maintain databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establish and organize files and documents.
  • Oversee ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
Minimum Qualifications
  • Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
  • Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
  • Experience with collaboration tools, such as OneDrive, Zoom, Teams, and/or others.

Emory University is an equal opportunity employer and welcomes candidates who can contribute to the diversity and excellence of our academic community.



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