Procurement Operations Specialist
2 weeks ago
Civica is a 501(c)(4) social welfare organization founded to tackle the pressing issue of generic medication shortages in the United States. Established by a coalition of health systems and philanthropic organizations, Civica aims to ensure the availability of essential medications at fair prices. With over 55 health systems and more than 1,500 hospitals represented, Civica is committed to prioritizing patient welfare in all its initiatives.
Recently, Civica has expanded its mission to include affordable biosimilar insulin production, ensuring that those in need have access to life-sustaining medications without financial burden.
Job Overview:
The Procurement Technical Specialist will play a vital role in providing technical assistance to the Civica organization, ensuring that supplier-related challenges are addressed promptly. This position will be responsible for overseeing supplier-driven material modifications, managing technical documentation requests, and serving as the key liaison between Civica's Research & Development and Quality teams and our suppliers. The role will involve regular interaction with various departments, including Manufacturing, Engineering, R&D, Regulatory, and Quality.
Key Responsibilities:
The primary duties include, but are not limited to:
- Overseeing technical inquiries from R&D, Quality, and Manufacturing, coordinating with suppliers for documentation and material samples.
- Tracking and managing supplier requests to support Materials Qualification processes.
- Collaborating with internal teams to communicate supplier changes and assess their impact on Civica.
- Establishing and monitoring Key Performance Indicators with suppliers to ensure timely responses.
- Maintaining oversight of open supplier requests to track response times effectively.
- Generating Change Controls to document supplier changes within Civica's Change Control system.
- Assisting with item setups and master data documentation in DEACOM.
- Providing technical documentation and End User Letters to support Customs and FDA clearance for shipments.
- Managing investigations with suppliers in support of Quality, Manufacturing, and R&D teams.
- Overseeing the SCAR process and implementing Corrective Actions/Preventative Actions with suppliers.
- Offering support for challenges related to raw material receipt.
- Assisting in the selection process of qualified suppliers.
- Performing additional duties as assigned.
- A four-year degree from an accredited institution in business, engineering, supply chain, or a related field.
- 3-5 years of experience in manufacturing, procurement, quality, or supply chain within a pharmaceutical or manufacturing environment is preferred.
- Experience with ERP systems and MRP is preferred.
- Excellent oral and written communication skills, along with strong problem-solving, analytical, and multitasking abilities.
- A collaborative mindset with the ability to build positive relationships across various management levels and departments.
- Detail-oriented, self-motivated, and capable of making decisive actions while pursuing strategic objectives.
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