Accounts Receivable Administrator

1 week ago


Dallas, Texas, United States Cleaver-Brooks Sales and Service, Inc. Full time
Job Overview

Cleaver-Brooks Sales and Service is seeking a Billing Coordinator to enhance our operations. The Billing Coordinator will manage billing activities, which include initiating jobs, processing invoices, issuing credits, and overseeing daily administrative tasks while coordinating various office functions as required.

Salary Information: Any salary estimation provided may not align with our organization's compensation philosophy. Engage with a Talent Acquisition Partner for more details.

Location: Dallas, TX

Key Responsibilities:
  • Generate invoices for clients across multiple sites
  • Process credit notes for various locations
  • Collaborate with the Accounts Receivable Department to maintain Customer Master Files
  • Assist in the collection of overdue customer accounts
  • Input invoices into customer invoicing platforms
  • Transmit invoices via electronic data interchange
  • Maintain both digital and physical job records
  • Submit digital job packages to accounting systems
  • Report invoicing metrics to the administrative manager
  • Record man hours in weekly tracking spreadsheets and accounting software
  • Support project audits as necessary across multiple sites
  • Work collaboratively with a billing team across three locations
Qualifications:

Education:

  • High School Diploma or equivalent required

Experience:

  • At least 3 years in an administrative role or similar position
  • Proficient in MS Word and Excel, with a strong ability to learn new software tools
  • Experience with SAP or similar systems is preferred
  • Knowledge of IFS is advantageous
Physical Requirements:

This role necessitates regular speed and precision in operating office equipment and involves a moderate level of physical activity.

Work Environment:

Typical office conditions apply, with occasional exposure to plant, shop, or field environments that may present minor discomfort.

Employee Benefits:
  • Competitive salary package
  • Comprehensive benefits including medical, dental, vision, maternity support, virtual physician visits, voluntary medical benefits (Critical Illness, Hospital Care, and Accidental Injury), FSA, HSA, life insurance, short-term and long-term disability
  • 401(k) plan with cash matching
  • Employee assistance program (EAP)
  • Pet insurance options
  • Employee discount programs
  • Tuition reimbursement
  • Paid time off and 11 holidays annually
About Cleaver-Brooks Sales & Service:

Cleaver-Brooks Sales and Service, Inc. (CBSS) is a leading provider of fully integrated boiler and burner systems. We offer a comprehensive range of services including new equipment, installation, rentals, retrofits, repairs, parts, and service. Our solutions are designed to enhance efficiency, reduce costs, and optimize space while ensuring reliability, safety, and environmental sustainability.

This description outlines the general nature of the tasks and responsibilities associated with this position. It is not intended to be an exhaustive list of specific duties and responsibilities. The Company reserves the right to modify this document as deemed necessary.



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