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Administrative Support Specialist

2 months ago

Worcester, Massachusetts, United States Collabera Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Collabera. The successful candidate will provide advanced administrative support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the overall success of the organization.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to senior executives, including calendar management, email management, and document preparation.
  • Executive Coordination: Coordinate and schedule meetings, appointments, and travel arrangements for senior executives.
  • File Management: Maintain and organize departmental files, ensuring compliance with corporate and legal guidelines.
  • Communication: Develop and maintain strong relationships with internal and external stakeholders, including high-level executives and vendors.
  • Problem-Solving: Proactively identify and resolve scheduling conflicts and other administrative issues.
Requirements
  • Education: Minimum of 3 years of administrative assistant experience and a degree in a related field.
  • Experience: Proven experience providing support to senior executives, with a strong understanding of business processes and requirements.
  • Skills: Intermediate to advanced knowledge of Office Suite, Outlook, Adobe Acrobat, and other business-specific software.
  • Personal Qualities: Self-starter with a high level of initiative, strong communication and interpersonal skills, and the ability to maintain confidentiality.