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Project Coordinator

2 months ago

Kansas City, Missouri, United States JARBO Full time
Job Summary

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at JARBO. As a key member of our operations team, you will play a critical role in supporting our project managers and ensuring the smooth execution of our construction projects.

Key Responsibilities
  • Project Support: Provide administrative support to project managers, including preparing and reviewing project documents, coordinating with contractors, and maintaining project records.
  • Document Management: Scan, file, and organize construction documents, ensuring timely and accurate processing.
  • Communication: Contact contractors for updates, feedback, and information as needed, and review and approve subcontractor bills for payment.
  • Financial Management: Support project managers in preparing, reviewing, and issuing monthly client invoices, and maintain an orderly accounting filing system.
  • Project Closeout: Perform project closeout tasks, including maintaining customer records and ensuring compliance with local, state, and federal government reporting requirements.
  • Administrative Support: Assist project managers with drafting subconsultant contracts, ensuring timely and accurate processing.
  • Receivables Management: Ensure timely collection of receivables, evaluate past due payments, and coordinate with the Controller to follow up with clients as needed.
Requirements
  • Education: High school diploma; associate's or bachelor's degree in a related field preferred.
  • Experience: 3+ years of experience in a similar role.
  • Skills: Assertive, confident personality; high attention-to-detail; computer proficiency with ability to learn new software programs; proficiency in Microsoft Office applications; excellent organization and multi-tasking skills; ability to read, write, and speak in a professional manner.
Perks
  • Market Leading Compensation: Competitive base salary compensation.
  • Generous Benefits: 100% paid medical, vision, and dental benefits.
  • Profit Sharing: Eligible for profit-sharing bonuses.
  • 401k Match: Eligible for 401k matching contributions.
  • Merit-Based Raises: Eligible for merit-based raise increases.