Architectural Project Coordinator

1 day ago

Kansas City, Missouri, United States HOK Full time
Job Description

HOK is seeking an experienced Architectural Project Administrator to join our team in the Kansas City office. As a Project Administrator, you will provide administrative support to the Design Principal, Project Manager, and Project Team on a large Sports project.

Key Responsibilities:
  • Assist with tracking project progress, project documentation, and other administrative tasks.
  • Act as a project liaison to external consultants and clients when project team members are unavailable or out of office.
  • Support the Construction Administration team in managing the project construction filing system.
  • Serve as a contact for transfer of files, documents, drawings with external consultants and clients; manage distribution of these to the team.
  • Schedule, plan, and coordinate project meetings as directed, including attending meetings to record attendance and prepare minutes for distribution.
  • Send completed responses or revised drawings to contractor and/or client.
  • Assist team with project tasks in various phases, including Design/Document Phase, CA Phase, and Project Closeout.
  • Draft letters, prepare documents, and proofread client, vendor, or consultant documents.
  • Oversee and coordinate client, vendor, or consultant marketing or event opportunities.
  • Act as a resource for the onboarding of new team members to the project team.
  • Take personal responsibility for fostering a green workplace through sustainable work practices.
Requirements:
  • Proficiency in MS Office, including Word, Excel, and Outlook.
  • Proficiency in Trimble Connect and Smartsheet preferred.
  • Detail-oriented and able to handle confidential information at the highest level.
  • Knowledge of construction administration process and CSI divisions preferred.
  • Excellent communication skills, including verbal and written and interpersonal skills.
  • Ability to work in a team environment.
  • Ability to effectively meet deadlines.
Education and Experience:
  • Bachelor's degree in business, construction administration, or related field or equivalent preferred.
  • Five years administrative or related experience preferred.
Other:
  • Some travel may be required.
  • Some overtime may be required.

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental, and vision coverage; 401(K) savings plans; disability, life, and accident insurance; paid time off (PTO); and parental leave. In addition, HOK employees enjoy a flexible work schedule with the option to work remotely on Mondays and Fridays.

HOK is a drug-free workplace. HOK is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability, or any other characteristic protected by applicable Federal, State, or Local law.

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