Executive Administrative Coordinator

2 weeks ago

Whippany, New Jersey, United States Jewish Federation of Greater MetroWest NJ Full time
Job Overview

Position: Administrative Assistant

Employment Type: Full-time: HYBRID

Salary Range: $50,000-55,000 + Benefits

About Us:
The Jewish Federation of Greater MetroWest NJ is a nonprofit organization dedicated to serving the Jewish community across various counties in New Jersey. Our mission focuses on fostering community engagement, ensuring the continuity of Jewish life, and providing support to those in need both locally and globally.

Role Summary:
The Administrative Assistant will deliver extensive administrative support to the Campaign Department. This role requires a proactive individual with diverse skills who can effectively interact with various departments and personnel within the Federation. The candidate should be capable of working autonomously, establishing procedures to manage their workload, and adapting to shifting priorities throughout the day. Responsibilities will also include customer service support within the Donor Resource Center and assisting with direct marketing fundraising initiatives.

Key Responsibilities:

  • Community Campaign Support:
    • Generate reports and assist with database management and related IT requests to facilitate direct mail and telemarketing efforts.
    • Provide daily updates and maintain donor records based on telemarketing vendor reports.
    • Oversee the monthly mailing of Anniversary Cards.
    • Manage thank-you card distributions for new and returning Community Campaign donors.
    • Update and maintain weekly reports on the Campaign SharePoint drive.
    • Act as the primary contact for Peerly, a communication platform.
  • Administrative Duties:
    • Assist the Director of Development Events and Donor Experience.
    • Maintain an organized calendar of departmental events.
    • Provide general assistance within the department as needed.
  • Donor Resource Center Tasks:
    • Conduct data entry and manage donor CRM activities, including creating constituent records and event registrations.
    • Provide customer support by addressing donor inquiries and billing concerns.
    • Oversee gift entry and verification processes.
    • Maintain records of matching gifts.
    • Send lifecycle emails to the community regarding celebrations and memorials as required.

Qualifications:

  • Proficient in computer skills, particularly in Microsoft Excel for data manipulation.
  • Ability to perform quick and accurate data entry.
  • Strong telephone and interpersonal communication skills.
  • Capable of identifying and questioning potential discrepancies.

Why Choose Us?
The Jewish Federation of Greater MetroWest NJ is committed to strengthening Jewish identity and addressing essential human needs. We promote a collaborative and inclusive workplace culture where employees can work together towards shared goals and develop their careers.

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