Administrative Operations Coordinator I

2 weeks ago


Turlock, California, United States California State University, Stanislaus Full time

Careers at California State University, Stanislaus

Administrative Support Coordinator I

Job no: 541382
Department: College of Arts, Humanities, and Social Sciences
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site

Position Overview
This is a full-time temporary position within the College of Arts, Humanities, and Social Sciences (CAHSS). The Administrative Support Coordinator I will be instrumental in providing comprehensive assistance to various programs, particularly focusing on the Pre-Law program and the Center for Legal Expungement, Advocacy, and Research (CLEAR). Additionally, the role encompasses community engagement initiatives related to the Agriculture program. The position aims to enhance student learning, broaden career opportunities, and facilitate legal support services.

Key Responsibilities
Responsibilities include, but are not limited to:

  1. Providing administrative assistance to the director of the Pre-Law program, managing inquiries, and disseminating program information to prospective students and their families.
  2. Coordinating logistics for program activities, events, and competitions, ensuring all necessary documentation is prepared and organized.
  3. Supporting outreach initiatives, workshops, and seminars by preparing materials and coordinating guest speaker arrangements.
  4. Maintaining databases and mailing lists related to the Pre-Law program, ensuring timely communication and information dissemination.
  5. Assisting the director of CLEAR with administrative tasks, including recruitment, scheduling client appointments, and managing client files with confidentiality.
  6. Facilitating community outreach and fundraising efforts for the Agriculture program, including organizing events and preparing promotional materials.
  7. Providing support for academic program-related tasks, including assisting with grant management and lecturer hiring processes.
  8. Serving as a backup to the Dean's Assistant when necessary and assisting departments during staffing transitions.

Minimum Qualifications
Education: Completion of a high school program, technical/vocational program, or their equivalents.
Experience: Several years of relevant office experience.

Preferred Qualifications
Experience in administrative support within an academic setting and proficiency in both English and Spanish.

Knowledge, Skills, and Abilities
Ability to manage multiple priorities effectively, understand university policies, and communicate clearly in both written and oral forms. Proficiency in office technology and systems is essential.

Physical Requirements
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Compensation and Benefits
Salary will be commensurate with qualifications and experience, with a competitive benefits package including health, dental, and vision plans.

Application Process
Qualified candidates must submit a completed online employment application, cover letter, and resume. Applications are accepted electronically only.



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