Executive Assistant to the Chair

4 days ago


Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full time

About Us

The Department of Civil and Environmental Engineering within the School of Engineering and Applied Science is home to a community of educators and students dedicated to designing and maintaining infrastructure systems that support our society. Our mission is to educate future engineers responsible for conceptualizing, creating, and maintaining infrastructure that serves society and protects the environment.

To achieve this mission, our team strives to create a community that values diverse perspectives, promotes excellence, and puts people at the center of our core values and mission. We are seeking an Intermediate or Senior Administrative Assistant to join our dynamic team.

This role will report directly to the Department Chair and support various administrative needs of the Department, including day-to-day office support and dedicated assistance to senior leadership. The successful candidate will demonstrate professionalism, attention to detail, and exceptional organizational skills.

Job Responsibilities

  • Prepare meeting agendas, memos, and correspondence
  • Coordinate a busy and shifting office calendar
  • Attend meetings to record, prepare, and distribute minutes and reports
  • Complete non-routine assignments and tasks as required

Preferred Requirements

  • An associate's degree and at least 2 years of professional experience in an office setting
  • Ability to arrange business travel, coordinate meetings, and support agenda management and expense tracking
  • Proficiency in preparing reports and PowerPoints, handling information requests, research, and data collection

Estimated Salary: $60,000 - $80,000 per year


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