Executive Secretary for Pediatric Psychology and Behavioral Health

3 days ago


Charlottesville, Virginia, United States The Rector & Visitors of the University of Virginia Full time

The Department of Pediatrics at the University of Virginia School of Medicine is seeking a highly skilled Executive Secretary to provide administrative support for the section of Pediatric Psychology and Behavioral Health. As an integral part of our team, you will perform a variety of clerical tasks under direct supervision, ensuring seamless office operations.

Key responsibilities include calendar management, reimbursement processing, account management, email correspondence, and other administrative duties as assigned. You will collaborate with supervisors to make decisions outside of standard operating procedures and provide cross-coverage to the division of Neurodevelopmental Pediatrics when needed.

The successful candidate will be expected to:

  • Type memos, correspondence, forms, and technical reports with high accuracy.
  • Screen incoming calls and mail, answer routine inquiries, and route calls to the appropriate individual.
  • Maintain calendars, schedule appointments, meetings, and travel arrangements.
  • Review and respond to standard correspondence.
  • Greet and screen visitors, providing customer support as needed.
  • Provide division-level support to various areas within the department as required.

To be successful in this role, you must have excellent organizational skills, attention to detail, and effective communication abilities. A high school diploma is required, and prior experience in a similar position is preferred but not necessary.

This is a non-exempt level, benefited position that offers a competitive salary range of $36,000-$40,000 commensurate with education and experience. The position is located in Charlottesville, VA, and the university will perform background checks on all new hires prior to employment. A completed pre-employment health assessment is also required.

We are an equal opportunity employer committed to diversity and inclusion. If you are a motivated and detail-oriented individual looking for a challenging opportunity, please submit your application through Careers at UVA, searching for R0060380.



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