Project Coordination Specialist

2 weeks ago

Pittsburgh, Pennsylvania, United States Geosyntec Consultants Full time

Position Overview:

Are you ready to embark on a rewarding career that contributes positively to society?

Geosyntec Consultants is pleased to announce an opening for a Project Coordination Specialist. This role is pivotal in our operations, focusing on executing various specialized financial tasks while ensuring adherence to established company policies and contractual commitments.

As a globally recognized engineering and consulting firm, Geosyntec serves both private and public sector clients, tackling intricate challenges related to environmental issues, natural resources, and civil infrastructure. Our dedicated team of engineers, scientists, and project professionals work collaboratively from various locations worldwide. We are proud to be ranked among the top firms in environmental engineering design by ENR, renowned for our technical expertise, extensive experience, and outstanding client service.

At Geosyntec, we prioritize the growth and well-being of our employees. We recognize that each individual brings unique talents, and we are committed to fostering a supportive environment. We offer competitive compensation, comprehensive benefits, and wellness programs designed to support you and your family.

Key Responsibilities:

  • Interpret and manage contract details, ensuring accurate project data entry into the financial system in line with contractual obligations and company standards.
  • Review project initiation documents for critical elements such as contract value, budget parameters, scope of services, fee structures, payment conditions, and necessary approvals.
  • Validate and adjust project rate schedules and demographic information as provided by project leaders.
  • Ensure compliance with contract terms regarding mark-ups, tax implications, and invoicing formats.
  • Process employee expense reports promptly to facilitate timely payments and corrections as needed.
  • Administer electronic timesheet procedures, understanding the flow of labor classifications and project billing.
  • Initiate the billing cycle within established timelines by generating prebill reports, implementing project manager feedback, and finalizing invoices with required documentation.
  • Monitor accounts receivable and payable as necessary for project management.
  • Evaluate project revenue by identifying discrepancies and making necessary budget adjustments, entering completion percentages as directed.
  • Produce required systems reports as needed.
  • Maintain all documentation in accordance with corporate and branch policies.
  • Perform additional related tasks as assigned.

Qualifications:

  • A High School diploma with four (4) years of experience in project administration and invoicing, or an associate degree with two (2) years of relevant experience, or a bachelor’s degree in accounting or finance, or an equivalent combination of education and experience.
  • Proficiency in Microsoft Office and foundational data entry skills.
  • Ability to comprehend and interpret moderately complex instructions, contracts, and correspondence.
  • Competence in drafting moderately complex correspondence and reports.
  • Capability to effectively communicate information to project managers and internal stakeholders.
  • Professional interaction skills to maintain cooperative relationships with colleagues and management.
  • A valid U.S. driver’s license and a satisfactory driving record for business travel.

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