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Administrative Operations Coordinator

2 months ago

Washington, United States Alutiiq Full time
Position Overview:

The Office Management Specialist plays a crucial role in providing comprehensive administrative support to senior leadership within the organization. This position involves a variety of tasks aimed at enhancing operational efficiency and ensuring effective communication across departments.

Key Responsibilities:
  • Assist Directors and Deputy Directors in managing various projects and initiatives.
  • Provide essential administrative support, including travel arrangements, expense vouchers, and drafting memos.
  • Organize and maintain digital files and scheduling for team meetings.
  • Prepare materials for high-level meetings and public appearances, ensuring all necessary documentation is available.
  • Act as a liaison with senior officials and manage correspondence, prioritizing critical issues for attention.
  • Facilitate the planning and execution of meetings, including logistics and participant coordination.
  • Oversee the maintenance of office supplies and equipment inventory.
  • Support onboarding processes for new team members in collaboration with HR.

Qualifications:
  • Experience in administrative roles, preferably within government or international organizations.
  • Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and familiarity with database management.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively within a team.
  • Active security clearance at the Top-Secret level is preferred.

Compensation and Benefits:

The compensation package includes a competitive salary, comprehensive health benefits, and retirement plans. This role offers opportunities for professional development and career advancement within the organization.