Back Office Operations Manager

1 month ago


Livermore, California, United States Nexus Automation Full time
Job Overview

Nexus Automation is seeking an experienced Back Office Finance Specialist to oversee the back office operations of our small manufacturing facility. As a key member of our team, you will be responsible for ensuring the smooth operation of our business by tracking orders, processing payroll, and managing purchase orders and invoices.

Key Responsibilities
  • Order Management: Process new purchase orders, review incoming orders for accuracy, and issue invoices in a timely manner.
  • Accounts Receivable: Follow up with customers about overdue invoices to ensure timely payment.
  • Accounts Payable: Review and process incoming invoices, complete credit applications from vendors, and ensure W9s are received and set up correctly in Quickbooks.
  • Purchasing: Contact vendors for quotes, create purchase orders, and ensure goods are received.
  • Payroll: Run semi-monthly payroll through ADP, ensure accurate and timely payment to employees, and manage retirement contributions.
  • Work closely with bookkeepers to ensure receipts are being managed.
Requirements
  • Minimum 3 years experience in finance, accounting, or similar positions.
  • Previous experience running payroll, ideally with ADP.
  • Experience with Quickbooks Online.
  • Able to work independently to identify and execute needed tasks.
  • High level of attention to detail and accuracy.


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