Administrative Support Specialist
4 weeks ago
Dynamic Office & Accounting Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the first point of contact, you will be responsible for professionally greeting and receiving visitors, managing front desk operations, and ensuring a welcoming atmosphere.
Key Responsibilities- Front Desk Management: Serve as the primary point of contact, greeting visitors, and ensuring a positive first impression.
- Call Handling: Efficiently answer and direct phone calls, providing courteous assistance and ensuring inquiries are routed to the appropriate team members.
- Task Coordination: Organize and track office-related tasks, including equipment management, event coordination, maintenance scheduling, and document organization.
- Building Liaison: Act as the go-to person for building-related issues, ensuring the office remains functional and well-maintained.
- Mail and Delivery Oversight: Manage all incoming and outgoing deliveries, including courier services and mail distribution, to ensure timely and accurate handling.
- Office Appearance Management: Assist in maintaining a tidy and organized office environment, contributing to a professional and efficient workspace.
- Meeting and Event Support: Set up and clean up for meetings and events, ensuring that logistics run smoothly.
- Vendor Relations: Handle product and supply orders, liaising with vendors and service providers to ensure office needs are met efficiently.
- Data Management: Maintain and enter data into databases, spreadsheets, and systems, ensuring records are accurate and up to date.
- Financial Admin Support: Process, reconcile, and enter expense reports and time sheets into the billing system, ensuring timely financial tracking.
- Schedule and Travel Coordination: Organize schedules and travel arrangements for team members, including managing itineraries and accommodations.
- High School Diploma or Equivalent: A foundation for success in this role.
- MS Office Pro: Proficiency in Word, Excel, PowerPoint, and Outlook is required.
- Organized and Proactive: A strong work ethic and a go-getter mentality are essential.
- People Person: Excellent customer service and interpersonal skills are necessary for building positive relationships.
- Experience in the Administrative World: Previous experience in a similar role will set you up for success.
-
Administrative Support Specialist
4 weeks ago
Livermore, California, United States Ultimate Staffing Full timeJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative tasks. The successful candidate will assist with day-to-day operations, manage office activities, and provide general administrative support.Responsibilities:Answer and direct phone calls in a professional...
-
Administrative Support Specialist
4 weeks ago
Livermore, California, United States New Image Landscape Company Full timeJob OverviewWe are seeking an Administrative Assistant to become an integral part of our team at New Image Landscape Company. As a rapidly growing company in Northern California, we are looking for an entry-level/college graduate position for our Livermore Branch.New Image Landscape Company provides high-quality landscape management services to homeowners...
-
Community Support Specialist
4 weeks ago
Livermore, California, United States Goodness Village Full timeAbout the Role:Goodness Village is seeking a Community Support Specialist - Adult to join our team. This role is an excellent opportunity to start a career dedicated to helping and serving others, strengthening the community, and supporting those transitioning out of chronic homelessness.Key Responsibilities:Coordinating events and activities for community...
-
Behavioral Support Specialist
4 weeks ago
Livermore, California, United States Amergis Full timeThe Behavioral Support Specialist works collaboratively with school professionals and other behavioral specialists to achieve learning and behavioral goals and objectives. This role facilitates educational and behavioral services with children and adults with special needs, implementing Applied Behavior Analysis (ABA) therapeutic services as directed by a...
-
Childcare Administrator
4 weeks ago
Livermore, California, United States The Maryland School for the Blind Full timeJob Summary: We are seeking a highly skilled and experienced Childcare Administrator to join our team at The Maryland School for the Blind. The successful candidate will be responsible for the supervision and compliance of our childcare program, ensuring that all areas of licensing compliance are met and that our site is 100% compliant with licensing...
-
Administrative Specialist IV
4 weeks ago
Livermore, California, United States Lawrence Livermore National Laboratory Full timeJob Description:We are seeking an experienced Administrative Specialist IV to join our team in the Enterprise Infrastructure Services Division. As a key member of our team, you will provide advanced administrative support to the Division Leader, Deputy Division Leader, and Group Leaders.Key Responsibilities:Manage complex calendars, including scheduling...
-
Administrative Coordinator
4 weeks ago
Livermore, California, United States LTD Global Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at LTD Global. The successful candidate will provide administrative support to our organizational leaders, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to senior leaders, including preparing correspondence,...
-
Senior Administrative Coordinator
4 weeks ago
Livermore, California, United States The Norland Group Full timeJob OverviewWe are seeking a highly skilled and experienced Training Operations Specialist to join our team at The Norland Group. This role will be responsible for overseeing the completion of rosters, creating sessions, managing enrollments, and coordinating complex processes.Key Responsibilities:Oversee roster completion, session creation, course creation,...
-
Administrative Coordinator
4 weeks ago
Livermore, California, United States Dynamic Office & Accounting Solutions Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to join our team at Dynamic Office & Accounting Solutions. As an Administrative Coordinator, you will be responsible for providing exceptional support to our front office operations, ensuring a smooth and efficient experience for our guests and team members.Key ResponsibilitiesManage the...
-
Administrative Assistant
2 days ago
Livermore, California, United States Nursefinders Full timeKey Responsibilities:• Provide administrative support to the team and management• Manage office supplies and equipment• Coordinate meetings and eventsRequirements:• High school diploma or equivalent• 1-2 years of administrative experience• Excellent communication and organizational skillsWhat We Offer:• Competitive salary and benefits...
-
Human Resource Specialist
1 month ago
Livermore, California, United States U.S. Army Full timeJob SummaryAs a Human Resource Specialist in the U.S. Army, you will be responsible for providing personnel and administrative support to all military members. Your role will involve ensuring the readiness, health, and welfare of all soldiers.Key ResponsibilitiesPerform personnel and administrative functionsProvide human resources support to all military...
-
Learning and Development Specialist
4 weeks ago
Livermore, California, United States Soliant Full timeUnlock a Rewarding Career in Education**Job Summary:**We are seeking a highly skilled and compassionate Learning and Development Specialist to join our team at Soliant. As a School-Based Psychologist, you will play a vital role in enhancing the mental health and academic performance of our students. Your expertise will be instrumental in creating a...
-
Community Support Specialist
4 weeks ago
Livermore, California, United States Goodness Village Full timeJob DescriptionThis role offers a unique opportunity to make a positive impact in the lives of individuals facing homelessness, promoting their well-being and recovery journey.As a member of the Goodness Village team, you will be part of a strength-based, inclusive, and empathetic environment that fosters innovation and creative thinking.Key responsibilities...
-
Electrical Installation Specialist
4 weeks ago
Livermore, California, United States InSign Electric Full timeCompany OverviewInSign Electric, a leading Electrical, Sign & Lighting Contractor in the San Francisco Bay Area, is seeking a skilled Electrical Installation Specialist to join their team in Livermore, CA.Job SummaryThis is a full-time on-site role for an Electrical Installation Specialist at InSign Electric. The successful candidate will be responsible for...
-
Senior Linux System Administrator
4 weeks ago
Livermore, California, United States General Dynamics Information Technology Full timeJob Title: Senior Linux System AdministratorJob Summary:We are seeking a highly skilled Senior Linux System Administrator to join our team at General Dynamics Information Technology. As a Senior Linux System Administrator, you will be responsible for maintaining the reliability, performance, and security of our Linux-based systems and infrastructure.Key...
-
Sales Enablement Specialist
1 month ago
Livermore, California, United States Restoration Management Full timeJob Title: Sales Enablement SpecialistAt Restoration Management, we are seeking a highly organized and detail-oriented Sales Enablement Specialist to join our team. This role is responsible for managing and optimizing the administrative processes that support the sales team's success.Key Responsibilities:Sales Support and Compliance Management:Manage...
-
Event Security Specialist
4 weeks ago
Livermore, California, United States Allied Universal Event Services Full timeUnlock Your Career Potential in Event SecurityAre you ready to take your career to the next level in the exciting world of event security? Look no further than Allied Universal Event Services, the industry leader in crowd management and event staffing. With a wide range of job opportunities available in event staff, security, operations, and administrative...
-
Sales Support Representative Hybrid
4 weeks ago
Livermore, California, United States Acosta Group Full timeThe Sales Support Representative is a vital role within Acosta, responsible for managing vendor orders, ensuring accuracy, and preventing financial deductions. This position requires strong communication, interpersonal, and organizational skills to interact successfully with vendors, customers, and managers.Key responsibilities include reviewing ordering and...
-
MRI Imaging Specialist
4 weeks ago
Livermore, California, United States Johns Hopkins Medical Management Corporation Full timeJoin Johns Hopkins Medical Management Corporation as an MRI Imaging Specialist and be part of a world-class healthcare team.Key Responsibilities:Perform diagnostic magnetic resonance imaging of organs, organ systems, and blood flow studies.Provide radiologists with images necessary to obtain diagnostic results, ensuring a comprehensive diagnostic report is...
-
Senior Linux System Administrator
4 weeks ago
Livermore, California, United States General Dynamics Information Technology Full timeJob Summary:We are seeking a highly skilled Senior Linux System Administrator to join our team at General Dynamics Information Technology. As a key member of our IT team, you will be responsible for the upkeep, configuration, and reliable operation of computer systems, including fixing network issues and updating equipment and software.Key Responsibilities:*...