Office Operations Coordinator

5 days ago


GondrecourtleChâteau, Grand Est, United States Gillette Children's Full time

About the Opportunity

We are excited to offer a part-time (0.8 FTE) Senior Administrative Assistant position to support our talented team of 4 VPs and Directors. As a member of our team, you will have the opportunity to develop new skills, build relationships, and contribute to the success of Gillette Children's.

Responsibilities and Expectations

  • Provide top-notch administrative support to our leadership team, ensuring seamless day-to-day operations and exceptional customer service.
  • Prepare and process a range of documents, from agendas and meeting minutes to reports and policies.
  • Maintain confidentiality and handle sensitive information with professionalism and discretion.
  • Create engaging presentation materials, utilizing your creativity and technical skills.
  • Stay organized and manage competing priorities, ensuring timely completion of tasks and projects.
  • Coordinate travel arrangements, conference registrations, and reimbursements, exercising excellent problem-solving skills.
  • Plan and execute special events, celebrating milestones and recognizing achievements.
  • Collaborate with project leaders to drive results, foster teamwork, and promote open communication.
  • Monitor and maintain accurate records, including budgets and financial data.


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