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Office Coordinator

2 months ago

Des Moines, Iowa, United States Greater Des Moines Partnership Full time
Job Summary

The Receptionist plays a vital role in creating a welcoming atmosphere for visitors and staff alike. As the first point of contact, this individual is responsible for providing exceptional customer service, managing administrative tasks, and supporting the overall operations of the office.

Key Responsibilities
  • Answer and direct incoming calls, ensuring timely responses to inquiries and requests.
  • Greet and welcome guests, making them feel at ease in the office environment.
  • Provide accurate and helpful information to visitors, staff, and stakeholders via phone, email, or in-person.
  • Maintain a clean and organized reception area, kitchen spaces, and meeting rooms, ensuring a professional and inviting atmosphere.
  • Offer administrative support to various departments, including data entry, mail distribution, and inventory management.
  • Assist with event preparations, such as creating nametags and table tents.
  • Support the Sr. Admin Assistant with tasks like data entry, inventory management, and meeting room setup.
  • Act as a backup for monitoring the general information email inbox.
Requirements
  • Strong communication, problem-solving, and organizational skills.
  • High attention to detail and ability to multitask.
  • Self-motivation, with a capacity to work independently and as part of a team.
  • Working knowledge of databases and Office365 products, including Outlook, SharePoint, Teams, Excel, PowerPoint, and Word.
  • High school diploma or related experience, with a minimum of two years' office experience preferred.