Senior Client Billing Specialist

3 days ago


New York, New York, United States MAP SSG Inc Full time
Job Title: Senior Client Billing Specialist

The Senior Client Billing Specialist will play a critical role in preparing bills in accordance with client guidelines and partner instructions. They will review time and disbursement records, address compliance issues, collaborate with attorneys, clients, and colleagues, and address requests and special projects.

Key Responsibilities:
  • Monitor unbilled inventory for assigned clients and ensure invoices are prepared and finalized promptly.
  • Generate billing reports and analysis to ensure accuracy and compliance.
  • Review client guidelines and rate arrangements to ensure invoices are compliant.
  • Prepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills, and maintain billing files.
  • Process transfers, write-offs, and adjustments to ensure accurate and timely billing.
  • Work closely with partners, legal, and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
  • Collaborate with E-Billing Specialists to ensure successful transmission of invoices.
  • Accurately and comprehensively report to management on the status of assigned objectives and responsibilities.
  • Assist with special projects as needed to support the team's goals.
Requirements:
  • Bachelor's Degree or 7+ years of experience at a large law firm with relevant billing experience.
  • Minimum of 5 years of legal billing experience; Aderant experience preferred.
  • Proficiency in Excel and ability to work with complex data.
  • Organized and attentive to details with a focus on accuracy and compliance.
  • Ability to work effectively both independently and within a team environment.
  • Ability to adapt to changing priorities and work demands.
  • Willingness to work overtime as needed to meet deadlines and manage workload.
  • Proficient in communicating effectively with attorneys, administrative assistants, and clients.
  • Maintain strict confidentiality of all clients, matters, and timekeeper information.
  • Must have a desire and dedication to work in a fast-paced environment.


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