Senior Billing Specialist
14 hours ago
As a Senior Billing Specialist at Kay Search Group, you will be responsible for managing the billing and collection process for our clients. This includes ensuring accurate and timely invoicing and payment of clients for assigned partners, practice groups, and/or offices. You will communicate regularly with the Client Accounting Team in NY and globally to obtain information regarding client negotiated billing arrangements. Additionally, you will maintain client billing arrangements on the firm's client database, which will be accessible by partners and billing professionals. You will also effectively communicate client billing arrangements to Partners, Finance Managers, Client Profitability, Client Accounting Team, and others as needed to assist with client negotiations and financial analysis. Furthermore, you will monitor assigned partner's monthly aging AR reports and take appropriate action to ensure each invoice is paid on time and in full. You will update key finance reports daily to ensure timely and quality reporting for Senior Management. You will also respond to billing and AR inquiries, prepare bills including narrative descriptions, transfers, and on-account applications. You will obtain and review/understand Engagement letters and Outside Counsel Guidelines to support adherence to these client requirements. You will review timekeeper diaries and costs to ensure compliance with client outside counsel guidelines. You will collaborate with internal clients and other finance teams, such as Pricing Operations and e-billing, to ensure accurate client invoices, submission requirements, and reporting. You will monitor bill processing status and perform necessary follow-up. You will ensure successful submission of E-Billing through Billblast or directly through the clients' 3rd party E-Billing vendor.
Requirements:
Bachelor's degree in Finance, Business Administration, or related fields. 4+ years of related work or internship experience. Detail-oriented, well-organized, excellent writing and communications skills. Proficient in Excel (Pivot Tables, VLOOKUP) and Word. Strong verbal, written, and communication skills. Ability to treat sensitive and confidential matters with discretion.
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