Event Coordinator

2 weeks ago

Reston, Virginia, United States Deliverance Charities Full time
Event Coordinator Job Description

About Deliverance Charities

Deliverance Charities is a U.S.-based nonprofit organization dedicated to influencing and encouraging people and families living in poverty by focusing on their financial well-being.

Job Summary

We are seeking an energetic, organized, and creative Event Coordinator to support our team in all aspects of events, both internal and external. This position provides administrative support, event logistics, marketing, coordination, and travel management.

Responsibilities

  • Creates an annual calendar and obtains approval for all planned events and programs, venue selections including approved spending limits.
  • Oversees all logistics related to assigned events, including supervision of vendors, contractors, and other departments as it relates to specific programs and activities.
  • Prepares all records, including use agreements (contracts); vendor forms; composes correspondence, including all information for residents and vendors.
  • Initiates, reviews, and finalizes contract for event services.
  • Coordinates and arranges appropriate facilities, labor, equipment, and material in the set up and break down of event logistics.
  • Manages and maintains event budget, prepares and provides reports.
  • Trains and supervises special events staff, including volunteers and department personnel, as well as other designated employees.
  • Ensures roles and responsibilities are clearly communicated and understood, as well as the accountability for meeting goals and objectives.

Requirements

  • At least 2-3 years of events-related experience required in event planning and coordination.
  • Ability to work independently and manage multiple projects and deadlines.
  • Very strong interpersonal skills; must be a people person.
  • Excellent time management, organizational, and follow-up skills.
  • Ability to work in a flexible and digital work environment.
  • Ability to negotiate contracts and manage budgets.
  • Excellent oral and written communication skills.
  • Proficient in Google Cloud Based Apps, with the ability to learn and master new software applications.
  • Proven ability to work successfully as a team member, and to build and maintain a positive work environment.
  • Versed in social media and other communication platforms.
  • Ability to travel throughout the tri-county area.

Work Environment

Our team is collaborative and supportive, using tools Google Gmail, Chat, and Space to stay connected and work efficiently.

Job Type

This is a volunteer and remote position.

Schedule

Self-determined schedule but need updates monthly.

Next Growth and Advanced

Based on anticipated capacity funding and job performance, an offer for Event Manager with a full-time salary may be available.

Diversity and Inclusion

Deliverance Charities is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Application Process

To apply, please submit your resume, cover letter, and relevant work samples to [insert contact information].

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