Event Coordinator

1 week ago


Reston, Virginia, United States Malibu Events Promotions Full time
Event Assistant

Malibu Events Promotions is seeking a detail-oriented and organized Event Assistant to join our team. As an Event Assistant, you will play a crucial role in the planning, coordination, and execution of various events, including client meetings, seminars, conferences, and networking events.

Key Responsibilities:
  • Event Coordination: Assist in the planning and coordination of events, including venue selection, catering, audiovisual equipment, and transportation.
  • Attendee Management: Manage event registrations, RSVPs, and attendee communications to ensure a smooth check-in process.
  • Vendor Liaison: Communicate with vendors, suppliers, and contractors to negotiate contracts and secure services.
  • Budget Management: Assist in creating event budgets and tracking expenses to ensure events are executed within budgetary constraints.
  • Marketing Support: Collaborate with the marketing team to promote events through various channels.
  • On-site Support: Provide on-site support during events, including setup, breakdown, and coordination of staff and volunteers.
  • Post-Event Evaluation: Conduct post-event evaluations to gather feedback from attendees, sponsors, and stakeholders.
Requirements:
  • Previous experience in event planning, coordination, or hospitality is preferred.
  • Strong organizational skills with the ability to multitask and prioritize tasks effectively.
  • Excellent communication and interpersonal skills, with a customer service mindset.
  • Detail-oriented with a focus on delivering high-quality events and experiences.
  • Proficiency in Microsoft Office Suite and event management software is a plus.
  • Ability to work flexible hours, including evenings and weekends, as needed for events.

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