Meeting Event Coordinator

1 week ago


Reston, Virginia, United States Trustpoint Full time
Meeting Event Coordinator

Trustpoint is partnering with a top Am Law 100 firm to find a Meeting Event Coordinator to support their clients, partners, and associates in scheduling and coordinating meetings and events for their Reston, VA office.

Responsibilities:
  • Collaborate with facilities, office services, and operations to ensure seamless logistics for meeting and event setup and breakdown.
  • Place catering orders for conferences, meetings, and events, ensuring timely delivery and setup, and updating EMS accordingly.
  • Work with the marketing team to ensure that meeting or event specifications follow guidelines per client, partner, or stakeholder.
  • Obtain and maintain current certificates of insurance for external vendors.
  • Schedule conference/meeting rooms, working with office services and IT to ensure the space is appropriate for the intended use.
  • Proactively resolve issues that impact the team in an efficient manner.
  • Other duties and special projects as needed.
Requirements:
  • 3+ years of experience in hospitality, event coordination, or concierge.
  • Experience and knowledge of EMS and catering ordering tools.
  • Prior law firm experience with events or reception is strongly preferred.
  • Excellent verbal and written communication skills with all levels of attorneys and staff.
  • Personable, approachable, with a customer service-oriented mindset, including telephone etiquette.
  • Professional, team-oriented mindset with exceptional attention to detail.
  • Able to work overtime as needed.
  • All candidates must be able to work at a computer screen for a sustained amount of time.

This is an exciting opportunity to join a collaborative, congenial, and supportive team at a top firm with incredible benefits.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.



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