Event Coordination Associate

4 days ago


Reston, Virginia, United States Commonwealth of Virginia Full time

Department: Communications and Marketing

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Work Schedule: 15-20 hours per week, including evenings and weekends if needed

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The Office of University Branding (OUB) at George Mason University is dedicated to effectively communicating the Mason narrative. With a team of proficient communicators and marketing specialists, the department enhances awareness and support for the university, cultivates and safeguards the brand, and disseminates crucial and timely information to the Mason community and its external stakeholders.

Responsibilities:

The Event Coordination Associate will report directly to the Director of Event Production. This role involves being an integral team member responsible for assisting with events and meetings that engage the University's senior management. Key duties include, but are not limited to, the setup and dismantling of event furnishings, basic audio-visual assistance, on-site event support, and the execution of events while ensuring all logistical requirements are fulfilled according to event plans.

Required Qualifications:

  • Proficient in effectively communicating with clients on-site and possessing a solid understanding of event venue functionalities;
  • Strong attention to detail and exceptional organizational skills;
  • Outstanding interpersonal skills with the ability to engage effectively with a diverse audience;
  • Commitment to excellence in customer service;
  • Capability to lift objects weighing up to 50lbs and maneuver event furnishings;
  • Availability to work 15-20 hours per week, including evenings and weekends if necessary;
  • Must be a Mason student enrolled in a full-time class schedule;
  • Must maintain good standing (driver's license and insurable) to operate state or personal vehicles, with reliable personal transportation;
  • Must possess a valid motor vehicle operator's license that complies with all GMU's requirements for operating state vehicles and equipment under Mason's Vehicle Use Policy. The Office of Risk Management reserves the right to review the driver's licenses and Motor Vehicle Reports (MVRs) of all candidates selected, with employment contingent upon a favorable review.

Preferred Qualifications:

  • Availability to work early mornings from 7:00am to 10:00am;
  • Pursuing a degree in Event Management, Marketing, or related fields;
  • Familiarity with scheduling databases, event registration, and other university technological tools.

Instructions to Applicants:

For full consideration, applicants must apply for the Event Coordination Associate position by completing and submitting the online application, which should include three professional references with contact information, along with a cover letter and resume.


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