Administrative Coordinator
1 week ago
Momentum Resource Solutions is seeking a highly skilled and organized Administrative Assistant to provide comprehensive support to our team. This is a contract role that requires a high level of professionalism, attention to detail, and ability to work in a fast-paced environment.
Key Responsibilities- Coordinate and schedule meetings and conference calls across multiple time zones
- Manage high-volume phone calls and emails, relaying information in a timely and accurate manner
- Calendar management for bankers (Associate level+)
- Coordinate room bookings for internal/external meetings and VCs across multiple locations
- Coordinate travel arrangements for the team, including visa applications, international flight and accommodation bookings
- Car bookings
- Expense processing and timely expense management
- Invoice processing
- Taking on ad hoc tasks while maintaining workflow
- Supporting teams in day-to-day issues, needs, and queries
- Providing phone/holiday coverage for colleagues
- Excellent Microsoft Word, Excel, and Outlook skills
- Able to manage competing time-sensitive priorities and tasks
- Demonstrates dependability and high attention to detail along with the ability to multi-task
- Displays a consistent, professional degree of communication skills in person, on phone, via Zoom, and by email at various levels
- Comfortable working with people at all organizational levels, internally and externally
- Must be a team player that works well under pressure within a changing environment
- Flexible and adaptable to work and support across multiple teams
- Be resourceful and able to use own initiative in solving issues
- Proactive attitude when managing diaries
- Discretion to deal with confidential business matters
- Friendly, polite, and approachable with a “can do” attitude
- Zero to one years of experience
11-7pm shift
Education- Bachelor's Degree Preferred
- H.S Diploma required
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