Administrative Coordinator

1 week ago


Chicago, Illinois, United States Momentum Resource Solutions Full time
Job Summary

Momentum Resource Solutions is seeking a highly skilled and organized Administrative Assistant to provide comprehensive support to our team. This is a contract role that requires a high level of professionalism, attention to detail, and ability to work in a fast-paced environment.

Key Responsibilities
  • Coordinate and schedule meetings and conference calls across multiple time zones
  • Manage high-volume phone calls and emails, relaying information in a timely and accurate manner
  • Calendar management for bankers (Associate level+)
  • Coordinate room bookings for internal/external meetings and VCs across multiple locations
  • Coordinate travel arrangements for the team, including visa applications, international flight and accommodation bookings
  • Car bookings
  • Expense processing and timely expense management
  • Invoice processing
  • Taking on ad hoc tasks while maintaining workflow
  • Supporting teams in day-to-day issues, needs, and queries
  • Providing phone/holiday coverage for colleagues
Requirements
  • Excellent Microsoft Word, Excel, and Outlook skills
  • Able to manage competing time-sensitive priorities and tasks
  • Demonstrates dependability and high attention to detail along with the ability to multi-task
  • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom, and by email at various levels
  • Comfortable working with people at all organizational levels, internally and externally
  • Must be a team player that works well under pressure within a changing environment
  • Flexible and adaptable to work and support across multiple teams
  • Be resourceful and able to use own initiative in solving issues
  • Proactive attitude when managing diaries
  • Discretion to deal with confidential business matters
  • Friendly, polite, and approachable with a “can do” attitude
  • Zero to one years of experience
Working Hours

11-7pm shift

Education
  • Bachelor's Degree Preferred
  • H.S Diploma required


  • Chicago, Illinois, United States Disability Solutions Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at Disability Solutions. The successful candidate will be responsible for coordinating clerical and administrative support and reporting programs in the areas of payroll, personnel, computer systems development and maintenance, budget preparation and...


  • Chicago, Illinois, United States Chicago Transit Authority Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including manpower requisitions, pay/status changes, and payroll information.Key...


  • Chicago, Illinois, United States The LaSalle Group Full time

    Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The LaSalle Group. As an Administrative Coordinator, you will play a crucial role in coordinating office activities and providing administrative support to our entire staff.Key Responsibilities:Coordinate administrative activities to...


  • Chicago, Illinois, United States Disability Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Disability Solutions. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide administrative support to the...


  • Chicago, Illinois, United States Chicago Family Health Center Full time

    Job SummaryChicago Family Health Center is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel. The successful candidate will be responsible for performing a variety of administrative and clerical duties to ensure the smooth operation of the department.Key...


  • Chicago, Illinois, United States Chicago Transit Authority Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Coordinator to join our team at the Chicago Transit Authority. The successful candidate will be responsible for coordinating the preparation and processing of personnel documentation, including payroll information, budgets, and personnel files.Key ResponsibilitiesCoordinate the...


  • Chicago, Illinois, United States US Tech Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at US Tech Solutions. As an Administrative Assistant, you will provide high-level administrative support to our executives and teams, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to executives and teams, including calendar...


  • Chicago, Illinois, United States Elwyn Full time

    Job SummaryAs an Administrative Assistant at Elwyn, you will play a vital role in the administration and coordination of day-to-day operations of our Community Associations.Key ResponsibilitiesResolve customer service concerns in a timely and professional mannerAssist in the coordination of community events and activitiesProvide administrative support to the...


  • Chicago, Illinois, United States The University of Chicago Full time

    About the RoleThis administrative support position is located within the Section of Pulmonary/Critical Care, Lung Transplant at The University of Chicago. The ideal candidate will provide administrative support to multiple faculty members, advanced practice providers, and nursing staff in a coordinated effort to support the needs of the Lung Transplant...


  • Chicago, Illinois, United States Chicago Family Health Center Inc Full time

    Job SummaryChicago Family Health Center Inc is seeking a highly skilled and detail-oriented Administrative Assistant to provide administrative support to our executive team.Key Responsibilities:Provide administrative assistance, including answering calls, managing voicemails, scheduling meetings, preparing materials, and maintaining supplies.Establish and...


  • Chicago, Illinois, United States Chicago Family Health Center Inc Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our C-Suite level personnel, including the Chief Medical Officer, Chief Financial Officer, Chief Behavioral Health Officer, and the Women\u2019s Health administrative team.The...


  • Chicago, Illinois, United States North Bridge Staffing Full time

    Administrative Support Opportunity **Job Summary:** North Bridge Staffing is seeking a highly organized and proactive Administrative Coordinator to manage office operations for a client in the West Loop. The assignment is expected to last between 2 to 8 weeks based on need. **Key Responsibilities:** * Oversee day-to-day office functions to ensure smooth...


  • Chicago, Illinois, United States The Larko Group Full time

    Job SummaryThe Larko Group is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide exceptional support to our team, ensuring seamless day-to-day operations and administrative tasks.Key ResponsibilitiesTeam Organization and CoordinationUpdate and manage the CRM system for the...


  • Chicago, Illinois, United States Chicago Commons Association Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at Chicago Commons Association. As an Administrative Assistant, you will play a critical role in supporting the daily operations of our site, ensuring the smooth execution of administrative tasks, and providing exceptional customer service to our clients...


  • Chicago, Illinois, United States North Bridge Staffing Group Full time

    North Bridge Staffing Group is seeking a highly skilled Administrative Assistant to provide exceptional support to our team in Chicago. As an Administrative Assistant, you will be responsible for managing calendars, coordinating meetings, and ensuring seamless day-to-day operations.This is an excellent opportunity to join a dynamic team and take your...


  • Chicago, Illinois, United States Career Group Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including managing calendars, coordinating meetings, and handling correspondence.Key Responsibilities:Coordinating and scheduling...


  • Chicago, Illinois, United States North Bridge Staffing Group Full time

    Job Title: Temporary Administrative AssistantLocation: Chicago, ILEmployment Type: Full-Time, TempWork Schedule: Hybrid (Onsite Tuesday & Wednesday)Overview:A private foundation in Chicago seeks an experienced Administrative Assistant for a temporary role. This position involves hybrid work, with in-office work required on Tuesdays and Wednesdays.Key...


  • Chicago, Illinois, United States Amergis Full time

    About the RoleAmergis is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. As an Administrative Assistant, you will be responsible for a variety of administrative and clerical duties to help improve efficiencies at our organization.Key ResponsibilitiesScheduling and Coordination: Plan and...


  • Chicago, Illinois, United States The LaSalle Group Full time

    Administrative Coordinator Job DescriptionLaSalle Network is seeking a highly organized and detail-oriented Administrative Coordinator to join their team. The ideal candidate will be passionate about the organization's mission and values and dedicated to supporting the team in achieving their goals.Key Responsibilities:Coordinate administrative activities to...


  • Chicago, Illinois, United States The Truman Group, Inc. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at The Truman Group, Inc. as an Office Manager. This part-time position involves providing administrative support to our office and ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to our...