Administrative Coordinator
2 days ago
This administrative support position is located within the Section of Pulmonary/Critical Care, Lung Transplant at The University of Chicago. The ideal candidate will provide administrative support to multiple faculty members, advanced practice providers, and nursing staff in a coordinated effort to support the needs of the Lung Transplant Program.
Key Responsibilities- Perform complex and diverse administrative duties, including calendar management, reimbursement processing, and meeting coordination.
- Provide support for attending physicians, Transplant Nurse Coordinator, Advanced Practice Nurses, and ancillary staff.
- Maintain accurate and confidential patient records and files.
- Assist with the preparation of presentations, reports, and correspondence.
- Coordinate travel arrangements and itineraries.
- Assist with organizing ad hoc and regular meetings.
- May assist with seminar series speakers and coordinate the visits of speakers and others to the department.
- Send monthly email to post-transplant patients regarding Lung Support Group meeting.
- Send biopsy slides to appropriate physician for reading.
- Respond to patient medical record requests through obtaining necessary patient consent and forwarding medical records as requested.
- Work closely with Gastroenterology to schedule lung patients for bronchoscopies.
- Triage emails and telephone calls for action and resolve mostly routine and some complex inquiries.
- Prepare special reports and summaries, assist in managing daily operations of the office, and may assist in developing administrative goals and policies.
The ideal candidate will maintain a professional demeanor, work well under time-sensitive deadlines, exhibit good communication skills, be well organized, utilize available resources, and be able to prioritize requests from multiple people.
The University of Chicago is an equal opportunity employer and welcomes applications from diverse candidates.
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