Events Coordination Specialist
2 weeks ago
The Events Coordination Specialist is responsible for overseeing all facets of assigned meetings, factory tours, and showroom visits for Daikin Comfort Technologies MFG LP. This role involves meticulous planning and execution to ensure successful events.
Key Responsibilities- Event Coordination: Manage all aspects of assigned meetings and events, ensuring seamless execution from start to finish.
- Pre-Planning Meetings: Schedule and lead pre-planning sessions with project teams to gather and disseminate necessary information.
- Agenda Development: Create and manage detailed agendas and schedules for on-site meetings and tours.
- Communication: Effectively communicate meeting details to all levels of the management sales team.
- Vendor Sourcing: Develop Requests for Proposals (RFPs) to identify and source vendors and meeting locations for annual needs.
- Registration Management: Oversee the online registration system, including its functions and reporting capabilities.
- Logistics Planning: Coordinate logistics including program development, menu selections, transportation arrangements, and audiovisual needs.
- Onsite Management: Provide onsite oversight of meetings and events, ensuring customer and vendor satisfaction.
- Problem Solving: Address and resolve onsite issues promptly, implementing contingency plans as necessary.
- Budget Tracking: Monitor meeting and event expenses, ensuring adherence to budgetary constraints.
- Attendance Tracking: Maintain records of attendance, registration, hotel history, and participant satisfaction.
- Reporting: Generate and maintain comprehensive meeting reports.
- Post-Event Tasks: Complete follow-up tasks including expense reconciliation and evaluation of event outcomes.
- Vendor Relations: Cultivate and manage relationships with vendors and oversee contract negotiations.
- Additional Duties: Undertake additional projects as required to support business objectives.
- Experience: 3 to 6 years in event planning or a related field.
- Education: High School diploma or GED required; Bachelor's degree preferred or equivalent experience.
- Strong interpersonal and relationship management skills.
- Exceptional customer service and communication abilities.
- Effective organizational and time management skills.
- Ability to work collaboratively as part of a team.
- Proficient in MS Office applications including Outlook, Word, PowerPoint, and Excel.
- Knowledge of event marketing and industry standards.
- Strong analytical and problem-solving skills.
This position requires the ability to perform essential responsibilities with or without reasonable accommodations. Daikin Comfort Technologies MFG LP is committed to providing equal employment opportunities to all employees and applicants, ensuring a diverse and inclusive workplace.
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