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Meeting and Events Planner, Level 2

2 months ago

Waller, United States Daikin Full time

May include:

  • Coordinate all aspects of assigned Daikin meetings, factory tours, and showrooms visits
  • Schedule and manage pre-planning meetings with the project team; coordinate all information for meetings and events and disseminate appropriately
  • Set agendas/schedules for on-site meetings and tours
  • Communicate meeting details to all levels of the management sales team
  • Formulate RFPs to source vendors and meeting locations for annual calendar needs
  • Manage the online registration system, its functions, and system reports
  • Coordinate logistics planning including agenda/program development, food and beverage menu selections, air and ground transportation arrangements, registration and housing processes, and audiovisual/technical needs
  • Provide onsite management of meetings and events to include oversight of customers and vendors
  • Troubleshoot and solve onsite problems seamlessly, implement contingency plans as needed onsite
  • Track meeting and event expenses and stay within or below budget
  • Track attendance, registration, hotel history, and attendee satisfaction
  • Maintain and produce meeting reports
  • Complete post-event tasks including reconciliation of expenses, evaluation of f event, and report on meeting results
  • Develop and manage vendor relationships and contracts
  • Perform additional projects/duties to support ongoing business needs.
Nature & Scope:
  • Possesses a broad theoretical job knowledge typically obtained through advanced education
  • Has no discretion to deviate from established procedures by performing structured work assignments
  • Work is closely supervised
  • Problems faced are not typically difficult or complex
  • Explains facts, policies, and practices related to the job area
Knowledge & Skills:
  • Interpersonal skills and relationship management skills
  • Excellent customer service skills.
  • Excellent verbal and written communication skills including listening and questioning skills
  • Effective organizational and time management skills with ability to prioritize and complete projects on time
  • Strong team player, results-orientated dedicated to excellence, and sense of urgency to achieve business objectives.
  • Ability to use good judgment and strong work ethics and integrity on the job.
  • Attention to detail and high level of accuracy including problem-solving and analytical skills
  • Project and Change management skills
  • Ability to follow standardized operating procedures and direction
  • Ability to adjust to operational needs as they arise. Ability to work under pressure and able to make sound decisions.
  • Strong computer experience - MS Office - Outlook, Word, PowerPoint, and Excel
  • Knowledge of marketing and event disciplines and meeting industry contracting standards and practices
  • Organizational awareness and knowledge of corporate standards and procedures.
  • Ability to apply good judgment, strong work ethic and integrity on the job.
  • Vendor manager skills
  • Negotiation skills
  • Budgeting skills
Competencies:

Experience:
  • 3 - 6 years
Education/Certification:
  • High School or GED Equivalency,
  • Bachelor's degree preferred or equivalent experience.
People Management: No

Physical Requirements / Work Environment:
  • Must be able to perform essential responsibilities with or without reasonable accommodations


Reports To:

The Company provides equal employment opportunity to all employees and applicants regardless of a person's race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes about individuals with disabilities.