Project Support Coordinator

2 weeks ago

Jacksonville, Florida, United States Aston Carter Full time

Position Overview:

As a Project Support Coordinator, you will play a vital role in assisting project managers with various administrative and documentation tasks that are essential for the smooth operation of our projects.

Key Responsibilities:

  • Support project managers in managing documentation and administrative duties.
  • Follow up on estimates, invoices, and purchase orders to ensure timely processing.
  • Organize and maintain the purchase order filing system for easy access.
  • Match vendor invoices with corresponding purchase orders for accuracy.
  • Oversee vendor management and maintain effective communication.
  • Keep detailed logs for quotes and requests to track project progress.
  • Assist at the reception desk and manage daily phone communications.
  • Facilitate correspondence with superintendents to ensure alignment on project goals.
  • Maintain up-to-date certificates of insurance and logs for lien releases.
  • Track time and material spreadsheets to monitor project expenditures.

Qualifications:

  • Prior experience in an office environment or similar setting is preferred.
  • A minimum of 6 months of administrative experience is required.
  • Proficiency in Microsoft Outlook and email communication is essential.
  • Strong skills in Microsoft Excel, particularly in data entry, are necessary.
  • Basic knowledge of Microsoft Excel is expected.
  • Timeliness and punctuality are crucial for this role.
  • Professional demeanor and willingness to work on-site are mandatory.

About Aston Carter:

Aston Carter specializes in providing exceptional corporate talent solutions across various sectors, including accounting, finance, human resources, and administrative professions. We leverage our extensive recruiting expertise and network to meet the dynamic needs of our clients and talent community.

Diversity, Equity & Inclusion:

At Aston Carter, we are committed to fostering a diverse and inclusive workplace. Our initiatives include:

  • Recruiting diverse talent to enrich our workforce.
  • Creating an inclusive environment through ongoing self-reflection.
  • Building a culture of care, engagement, and recognition.
  • Providing growth opportunities for all employees.

We are an equal opportunity employer and welcome applications from all qualified individuals without regard to any characteristic protected by law.

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