Project Support Assistant

2 weeks ago

Jacksonville, Florida, United States TOTE Services LLC Full time
Job Overview

The Project Administration Specialist will assist the TOTE Services team in fulfilling contract obligations, managing documentation, aiding subcontractors, and establishing effective communication protocols.

TOTE Services strives to be a premier provider of maritime management, operational support, and technical solutions, delivering exceptional service to its clients.

TOTE Services is a division of the TOTE Group, which is part of the Saltchuk family of brands, recognized for building a robust network of transportation and distribution enterprises across North America.

Key Responsibilities:

  • Facilitate project activities, resources, and information flow
  • Engage with stakeholders to identify business needs
  • Assist in financial planning and monitoring
  • Organize and document project meetings
  • Perform administrative duties to support the Program Manager
  • Conduct research, prepare reports, and maintain project tracking systems
  • Ensure adherence to established project frameworks and maintain accurate documentation
  • Track project progress and report metrics
  • Support project planning, scheduling, and procurement activities
  • Coordinate meetings with clients and vendors
  • Contribute to the development of project management methodologies

Qualifications:

A Bachelor's degree in business or engineering, or equivalent experience of 5-8 years. A minimum of 3-5 years of experience in project coordination or management. Eligibility for DOD SECRET security clearance is required.

Skills and Expertise:

  • Strong communication abilities
  • Capability to manage multiple projects simultaneously
  • Leadership and organizational proficiency
  • Ability to interpret flowcharts and action plans
  • Skill in building relationships with business partners
  • Financial analysis and budget management expertise
  • Effective prioritization and multitasking skills
  • Understanding of project management principles
  • Familiarity with PMI project management standards

Work Environment:

This role involves a mix of office and outdoor tasks, with exposure to various conditions and potential physical requirements. Accommodations are available for individuals with disabilities.

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