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Project Coordinator

2 months ago

Jacksonville, Florida, United States Dana B Kenyon Company (DBK) Full time

About Dana B Kenyon Company (DBK)

A Leading Construction Company

Dana B Kenyon Company (DBK) is a renowned construction company serving various markets, including Railroad, Ports, Aviation, Industrial, Financial, Senior Living, and Healthcare. With a strong presence in Jacksonville, Florida, since 1983, DBK has established itself as an industry leader, recognized regionally and nationally for its innovative solutions in both the private and public sectors.

Our Mission and Vision

At DBK, our purpose and vision are centered around our people, who provide solutions and innovations to help our clients serve their customers and improve communities. We build relationships, and this is how we measure our success.

Job Summary

We are seeking a highly skilled Construction Project Administrator with 5+ years of administrative experience, preferably within a commercial/industrial general contracting firm, to join our team in Jacksonville, FL.

Key Responsibilities

  • Contract Management
    • Prepare and route construction contracts (subcontracts, purchase orders, and change orders) in our internal system to vendors and accounting department.
    • Daily Procore web-based project management applications.
  • Requisitions and Payment
    • Prepare monthly requisitions for Payment on Procore or Excel lien waivers for payment purposes.
  • Bid Coordination
    • Coordinate bids and assist with bid solicitations.
  • Document Preparation
    • Type and prepare documents, such as Letters, Reports, Memos, Spreadsheets, and Meeting Minutes.
    • Prepare final documentation in written format. Careful editing and proofreading is required.
  • Closeout and Maintenance
    • Maintain, compile, and process closeout documents, O & M manuals, and warranties at job completion.
  • Administrative Support
    • Maintain accurate submittal records.
    • Assist Superintendents with general project information, including travel arrangements as needed.

Requirements

  • Education and Experience
    • High school diploma or college degree.
    • At least 5 years of administrative experience, preferably with a commercial/industrial general contractor.
  • Skills and Qualifications
    • Task-oriented with an ability to manage multiple priorities in a flexible, supportive work environment.
    • Ability to work independently.
    • Ability to work in a fast-paced environment and have a strong sense of urgency to complete tasks in a timely manner.
    • Proficient in Procore (Project Administrator level), MS Word (Advanced level), Excel (Intermediate level), PowerPoint, Outlook, and other software necessary to perform job-related responsibilities.
    • Superior written communication and proofreading skills are mandatory.
    • Must be organized and detail-oriented.
    • Ability to establish and maintain effective working relationships with peers, supervisors, clients, and vendors.
    • Ability to work under deadline pressure and extra hours if needed on assignments.
    • Must be a team player and able to easily accept change.

About Us

Dana B Kenyon Company (DBK) is an equal opportunity employer and a drug-free workplace. We are committed to delivering construction solutions that enable our clients to serve their customers and positively impact people and the community.