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HR Coordinator

2 months ago

St Petersburg, United States SOCIETY OF ST VINCENT DE PAUL SOUTH PINELLAS INC Full time
MISSION STATEMENT: To illuminate lives through the Vincentian principles of compassion, equity, and kindness by fostering interpersonal connections.

SUMMARY: The HR Coordinator serves as the initial contact for prospective employees. This role involves guiding candidates through the onboarding process and maintaining communication until their official start date.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following duties are essential functions and are not exhaustive. Employees may be required to perform additional job-related tasks as necessary. Management retains the right to assign or reassign duties at any time.)
  • Schedule appointments for candidates for background checks, drug screenings, and health assessments.
  • Monitor the progress of all candidates and maintain contact every two days.
  • Procure supplies for the HR Department.
  • Organize training sessions and prepare the training environment.
  • Compile training materials for employee development.
  • Input new hire information into the payroll system.
  • Track job applicant progress through the hiring software.
  • Document and evaluate candidate interview assessments.
  • Verify references for job candidates.
  • Coordinate management interviews as necessary by aligning schedules.
  • Arrange travel and accommodations for candidates.
  • Perform additional related tasks as required.
  • Exhibit strong communication skills and a commitment to assisting candidates.
  • Demonstrate proficiency in Microsoft Office Suite and related software.
  • Organize and maintain candidate files.
  • Complete other assigned duties as needed.
OTHER RESPONSIBILITIES:

• Adhere to all required training protocols.

• Follow all organizational safety, personnel, and operational policies.

• Maintain a work schedule that supports effective program operations.

• Contribute positively as a collaborative team member.

• Perform other necessary duties to support the mission of the organization.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To successfully perform this role, an individual must be able to fulfill each essential duty effectively. The requirements listed below represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be made for individuals with disabilities.)

• Proficient in speaking, writing, and understanding English.

• Basic computer skills are essential.

• Sensitivity to and respect for cultural diversity among clients, staff, and volunteers, with the ability to work with various racial, ethnic, and economic groups.

• Flexible work hours, including evenings, weekends, and holidays as needed.

• Capability to set appropriate boundaries, meet deadlines, and manage multiple tasks.

• Strong organizational, prioritization, self-motivation, and results-oriented skills.

• Excellent communication and listening abilities.

• Strong work ethic and reliability.

• Successful completion of a background screening.

• Valid driver's license and reliable transportation for business purposes.

• Participation in the Agency's Performance Quality Improvement (PQI) program and Accreditation/Reaccreditation processes.

• A mission-driven attitude, complemented by integrity and enthusiasm.

• Commitment to the highest ethical standards, both personally and professionally.

• Openness to feedback and a willingness to learn new skills to enhance job performance.

• Demonstrated alignment with the mission and values of the organization.

EDUCATION AND EXPERIENCE: (Depending on the position, a comparable amount of training, education, or experience may be substituted for minimum educational qualifications, pending approval by the Chief Executive Officer.)

• High School diploma or equivalent is required.

GENERAL PHYSICAL DEMANDS: These physical demands are representative of the requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made, if appropriate, to enable individuals with disabilities to perform the described essential functions.

PHYSICAL DEMANDS: The role involves prolonged sitting at a workstation, standing, bending, reaching, and lifting up to 40 lbs. Manual dexterity is required to operate standard office equipment such as computers, fax machines, and telephones. The employee must also regularly sit, speak, and listen, and is required to walk and use hands and fingers for typing and record-keeping. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS: The position requires handling diverse work challenges daily. Personal maturity is crucial. The ability to resolve conflicts, make effective decisions under pressure, and listen objectively to others is essential. The employee must interact effectively with volunteers, clients, contractors, visitors, and staff at all levels within the organization.

WORK ENVIRONMENT: The work environment may occasionally be noisy due to equipment operations and interactions among clients and staff. There may be exposure to communicable diseases and potential verbal abuse from clients. Employees may be required to work outside of established hours or on weekends as needed. All information related to the organization is confidential.

SOCIETY OF ST VINCENT DE PAUL SOUTH PINELLAS INC is an Equal Opportunity Employer.