HR Assistant III

2 months ago

St Petersburg, United States Cogent Infotech Corp Full time
Key Job Accountabilities:
  • HR Generalist duties, including onboarding new employees, managing HR workflows, facilitating employee moves, organizing new hires for orientation, managing and analyzing HR reports, prepping meeting materials, maintaining HR records, managing the interview process for junior HR talent, and ordering supplies
  • HR Specialist responsibilities include employee relations event management (ex. Bring Your Child to Work Day, Volunteer Day) and coordination including all of the logistics from invites and catering to managing presenters and assisting with content
  • Administrative and compliance duties such as managing employee files and supporting documentation to ensure accurate and complete employee records, organizational charts, applicant flow records, announcements etc.
  • Support HR team which may include calendar scheduling and maintenance, travel and expense reporting, preparing meeting presentations, etc.
  • HR Special projects/responsibilities as defined by department management
Required Experience/Training/Competencies:
  • Candidates must have received a Bachelor's degree within the last 12 months OR must have graduated with a Master's degree within the last 12 months with no gap more than 5 months in education history
  • Possess a 3.0 GPA or higher
  • Prior internship or office experience preferred
  • Have excellent organizational skills and a strong eye for attention to detail while juggling multiple priorities in a fast-paced environment
  • Possess strong interpersonal, communication (verbal and written), presentation and networking skills along with the ability to form strong cross-functional relationships
  • Have demonstrated use of analytical skills - both using tools (ex. Excel, Business Objects, etc.) and problem solving/critical thinking skills
  • Possess cross cultural awareness and high emotional intelligence
  • Be self-motivated and have a strong work ethic and sense of confidentiality
  • Have a "customer service" orientation with ability to escalate issues when appropriate
  • Computer proficiency including Microsoft Office Suite of products including Microsoft Office - Excel, Word, PowerPoint and Microsoft Outlook for email, calendar, contacts, scheduling and task management required
  • Demonstrates ability to work in a fast-paced environment with composure, as well as independently
Workflows
  • Hires/Transfers/Terms
  • Pay rate changes
  • Supervisor changes
  • Open reqs
  • Generate docs via DMS
Recruitment/Onboarding
  • Format JDs with salary ranges into template and sending to TA
  • Seating (temporarily)
  • Badging information (may get resolved with crossboarding from TS)
  • I-9 verifications
  • Create and save onboarding documents to employee files
  • Manage fleet process for field employees- done by BEST via term ticket
  • ADP overview with non exempt employees
Offboarding
  • Submit termination tickets to BEST
  • Complete termination workflow
  • Work with BEST to cancel MiFi for field employees
COEI
  • Own Carol system updates for All Players, Development Plans, etc.
  • Help COEI team with year-end data audit, running dashboards, etc.
General Admin Work
  • Maintain org charts in OneProfile
  • Maintain employee files
  • Help with Heather's calendar
  • Own staff agenda and meeting notes
  • Coordinate and manage logistics for other team meetings/outings
  • Organize any audits as needed (ee files, non-competes, etc.)
  • Purchase orders
  • Providing information to Stacey for newsletter (new hires, transfers, promos)
  • Quarterly Calls with Finance on MyMarket (essentially review PPD's population and let them know if an employee has termed, transferred, no longer requires a MyMarket account)

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