Administrative Office Associate

3 weeks ago

Skokie, Illinois, United States Deibel Laboratories Full time
Job Title: Office Associate Administrative Position

Deibel Laboratories is seeking a highly motivated and detail-oriented Office Associate to join our team in Niles, IL. As an Office Associate, you will play a vital role in supporting our laboratory operations and ensuring the smooth functioning of our office.

Key Responsibilities:
  • Log samples into our Lab Management Information System (LIMS) and assign testing using a client-supplied sample submission form.
  • Process and maintain records of internal and external billing.
  • Perform general clerical duties, including filing, photocopying, faxing, mailing, timekeeping, and front office support.
  • Support lab associates with special projects and other administrative duties as needed.
  • Organize samples and prepare samples to be processed.
  • Perform necessary housekeeping duties in a timely manner, keeping work areas and equipment clean and sanitized.
Requirements:
  • Self-motivation and excellent quality of work and attention to detail.
  • Ability to communicate effectively with coworkers and internal/external clients.
  • Ability to learn new tasks quickly and move easily from task to task.
  • Ability to handle prioritization and multiple tasks simultaneously.
  • Ability to use a personal computer and learn necessary programs.
  • Good communication skills (oral and written).
  • Organizational ability and good judgment.
Preferred Qualifications:
  • Strong problem-solving skills and ability to multitask.
  • Ability to perform work accurately, reliably, thoroughly, timely, and within safety guidelines.
  • Skills to communicate effectively and develop good working relationships with all employees.
  • A professional workplace appearance, ethical conduct, honesty, and integrity in all communications.
  • A thirst to seek out and participate in appropriate training and professional development.
  • Fluency in written and spoken English is required.
  • Well-organized and self-directed individual focused on achieving organizational goals and initiatives.
  • Excellent customer service skills and follow-up with a sense of urgency - strong Microsoft Office applications experience including WORD, Access, Outlook, PowerPoint, and Excel.
  • Strong organizational and interpersonal skills - must have excellent written and verbal communication and collaboration skills.
  • Attention to detail and data entry accuracy.
Physical Requirements:

Work is regularly performed in a professional office environment and routinely uses standard office equipment. Must be able to perform essential duties satisfactorily with reasonable accommodations. Work is generally done sitting, talking, hearing, and typing.

Deibel Laboratories is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to fostering a diverse and welcoming workplace with people of all types of backgrounds and experiences.

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