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Administrative Office Coordinator

2 months ago

Skokie, Illinois, United States Deibel Laboratories Full time
Office Associate Job Description

Deibel Laboratories is seeking a highly organized and detail-oriented Office Associate to join our team in Niles, IL. As an Office Associate, you will play a vital role in supporting our laboratory operations and ensuring the smooth flow of administrative tasks.

Key Responsibilities:
  • Log samples into our Lab Management Information System (LIMS) and assign testing using a client-supplied sample submission form.
  • Process and maintain records of internal and external billing.
  • Perform general clerical duties, including filing, photocopying, faxing, mailing, timekeeping, and front office support.
  • Support lab associates with special projects and other administrative duties as needed.
  • Organize samples and prepare them for processing.
  • Perform necessary housekeeping duties in a timely manner, keeping work areas and equipment clean and sanitized.
Requirements:
  • Self-motivation and excellent quality of work and attention to detail.
  • Ability to communicate effectively with coworkers and internal/external clients.
  • Ability to learn new tasks quickly and move easily from task to task.
  • Ability to handle prioritization and multiple tasks simultaneously.
  • Ability to use a personal computer and learn necessary programs.
  • Good communication skills (oral and written).
  • Organizational ability and good judgment.
Preferred Qualifications:
  • Strong problem-solving skills and ability to multitask.
  • Ability to perform work accurately, reliably, thoroughly, timely, and within safety guidelines.
  • Skills to communicate effectively and develop good working relationships with all employees.
  • A professional workplace appearance, ethical conduct, honesty, and integrity in all communications.
  • A thirst to seek out and participate in appropriate training and professional development.
  • Fluency in written and spoken English is required.

We offer a competitive salary based on knowledge and experience, plus a comprehensive benefits package, including health, dental, and vision insurance, as well as a 401K option and profit sharing. If you are a motivated and detail-oriented individual who is looking for a challenging and rewarding role, please submit your application.